SubTitle19a-2a-1_19a-2a-29. Personal Data, Title19a Public Health and Well-being, Regulations of Connecticut State Agencies

Regulations of Connecticut State Agencies (Last Updated: June 14,2023)

SubTitle19a-2a-1_19a-2a-29. Personal Data

Sec. 19a-2a-1. Definitions

Latest version.

In addition to the definitions in Section 4-190 of Connecticut General Statutes, as used in sections 19a-2a-1 through 19a-2a-23 of the regulations of Connecticut State Agencies:

(1) "Appointing authority" means a board, commission, officer, commissioner, person or group of persons having the power to make appointments by virtue of a statute or by lawfully delegated authority.

(2) "Category of personal data" means the classifications of personal information set forth in subsection (9) of Section 4-190 of the Connecticut General Statutes.

(3) "Commissioner" means the commissioner of public health.

(4) "Department" means the department of public health.

(5) "Other data" means any information which because of name, identifying number, mark or description can be readily associated with a particular person.

(6) "Patient" or "client" means any individual who is receiving treatment or services or who has received treatment or services in any facility operated by the department either directly or under contract, or who has requested information regarding treatment or services. State employees receiving services from the Employee Assistance Program are considered clients of the department.

(Adopted effective August 24, 1995)

Sec. 19a-2a-2. Business office system

Latest version.

(a) General nature and purpose

(1) Location. The business office system is located at 150 Washington Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the business office system in both automated and manual forms.

(3) Purpose. The purpose of the business office system is to provide relevant personal data needed for the department's accounting and budgeting transactions and records.

(4) Official responsible. The chief administrative officer of the department is located at 150 Washington Street, Hartford, CT and is responsible for the business office system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the business office system is routinely obtained from:

(A) contracts;

(B) budgets; and

(6) Legal authority. Collection, maintenance and use of personal data in the business office system is authorized by Sections 19a-2a and 19a-32 of the Connecticut General Statutes.

(b) Categories

(1) The categories of personal data maintained by the business office system are:

(A) resumes;

(B) signature file forms;

(D) travel authorization forms.

(2) The categories of other data maintained by the business office are:

(A) social security numbers; and

(B) addresses.

(3) The categories of persons on whom records are maintained are:

(A) employees; and

(B) individuals on contract to the department.

(1) Routine uses

(A) Users. The business office system is used by:

(i) business office accountants;

(ii) the fiscal officer; and

(iii) the business manager.

(B) Purpose. The business office system is used for:

(i) budget purposes;

(ii) accounting;

(iii) ensuring up-to-date insurance is on hand when reimbursing for employees' travel; and

(iv) payments for contractual services.

(2) Retention. Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedule as approved by the Public Records Administrator as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.

(Adopted effective August 24, 1995)

Sec. 19a-2a-3. Children with special health care needs system

Latest version.

(a) General nature and purpose

(1) Location. The children with special health care needs system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data on children with special health care needs is stored in manual form.

(3) Purpose. The purpose of the special health care needs system is to provide the program personnel with data regarding the children who receive service.

(4) Official responsible. The director of child and adolescent health division of the department is located at 999 Asylum Avenue, Hartford, CT and is responsible for the children with special health care needs system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the children with special health care needs system are received from:

(A) the referring person or agency;

(B) the family of the child; and

(6) Legal authority. The legal authority for the children with special health care needs system is Connecticut General Statutes, Sections 19a-48 through 19a-55, 19a-59, and 19a-61.

(b) Categories

(1) The categories of personal data maintained in the children with special health care needs system include, but are not necessarily limited to:

(A) name of child;

(B) names of parents or guardians and siblings;

(D) birthdate of child;

(E) race of child;

(F) sex of child;

(G) family income;

(H) employers of parents or guardians;

(I) family medical insurance information;

(J) medical information regarding the child; and

(K) information regarding services provided for the child, including amount paid on fee-for-service care.

(2) There are no categories of other data maintained in the special health care needs system.

(3) Records are maintained on children referred to the program for services.

(1) Routine uses

(A) Users. The children with special health care needs system is used by program staff.

(B) Purpose. The children with special health care needs system is used to:

(i) determine eligibility,

(ii) provide case management services, and

(iii) prepare statistical reports.

(Adopted effective August 24, 1995)

Sec. 19a-2a-4. Division of chronic disease and injury prevention system

Latest version.

(a) General nature and purpose

(1) Location. The division of chronic disease and injury prevention system is located at 141 Washington Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the division of chronic disease and injury prevention system in both automated and manual forms.

(3) Purpose. Working directly and with citizens through grants awarded to local health departments and other community agencies, the division provides chronic disease and injury prevention and early detection programs for at-risk populations.

(4) Official responsible. The director, division of chronic disease and injury prevention, is located at 141 Washington Street, Hartford, CT and is responsible for the division of chronic disease and injury prevention data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the division of chronic disease and injury prevention data system is routinely obtained from:

(A) division staff;

(B) staff from other agencies; and

(6) Legal authority. Collection, maintenance, and use of personal data in the division of chronic disease and injury prevention data system is authorized by Connecticut General Statutes Section 19a-2a.

(b) Categories

(1) The categories of personal data maintained by the division of chronic disease and injury prevention health system are:

(A) names, addresses, phone numbers, age, sex; and

(B) certain medical information (e.g., blood pressure measurements, results of mammograms for program participants).

(2) There are no categories of other data maintained in the chronic disease and injury prevention data system.

(3) The categories of persons on whom records are maintained are contractors' program participants in:

(A) blood pressure screening programs;

(B) cholesterol screening programs;

(D) nutrition programs;

(F) diabetes control programs;

(G) breast and cervical cancer screenings;

(H) smoking cessation programs; and

(I) violence and injury control programs.

(1) Routine uses

(A) Users. The division of chronic disease and injury prevention system is used by:

(i) division of chronic disease staff; and

(ii) federal and state funding agency staff.

(B) Purpose. The system is used to:

(i) monitor contracts;

(ii) evaluate program effectiveness;

(iii) manage the contract process;

(iv) track participants requiring follow-up; and

(v) report to federal funding agencies.

(Adopted effective August 24, 1995)

Sec. 19a-2a-5. Community nursing and day care division data system

Latest version.

(a) General nature and purpose

(1) Location. The community nursing and day care division data system is located at 20 Trinity Street, Hartford, Connecticut.

(2) Format. Personal data in the community nursing and day care division is stored in both automated and manual forms.

(3) Purpose. The purpose of this personal data system is to provide information required in order to evaluate an application for licensure of a clinic, a free standing family planning and abortion clinic, a child health clinic, a school-based infirmary, a child day care center, a group day care home, a family day care center, and for the division to grant approval for the administration of certain medications by school personnel.

(4) Official responsible. The director, community nursing and day care division, is located at 20 Trinity St., Hartford, Connecticut, and is responsible for the community nursing and day care division system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the community nursing and day care division data system is obtained from:

(A) applicants for licensure;

(B) their employees, and clients.

(6) Legal authority. Collection, maintenance and use of personal data in the community nursing and day care division data system is authorized by Connecticut General Statutes, sections:

(A) 10-212a;

(B) 19a-80;

(D) 19a-491.

(b) Categories

(1) The categories of personal data maintained by the community nursing and day care division data system include, but are not necessarily limited to:

(A) applicants' names, addresses, education, training, and experience; and

(B) the names, addresses, education, training and experience of staff working in licensed facilities.

(2) The categories of other data maintained by the community nursing and day care division data system are data regarding the organizational structure associated with the ownership of licensed facilities.

(3) The categories of persons on whom records are maintained are:

(A) clients who have made or have cause to make complaints;

(B) children who have made or have cause to make complaints; and

(1) Routine uses

(A) Users. The community nursing and day care division data system is used by department employees assigned to carry out regulatory programs.

(B) Purpose. The purpose of the community nursing and day care division data system is to verify compliance or noncompliance by providers with requirements for licensure or grants.

(Adopted effective August 24, 1995)

Sec. 19a-2a-6. Environmental health data system

Latest version.

(a) General nature and purpose

(1) Location. The environmental health data system is located at 21 Grand Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the environmental health data system in both automated and manual forms.

(3) Purpose. The purpose of the environmental health data system is to:

(A) document reduced morbidity and mortality; and

(B) improve living conditions for state residents as a result of:

(i) educational programs;

(ii) regulatory programs; and

(iii) passive programs that address hazards through alteration of the environment.

(4) Official responsible. The bureau chief of the health promotion bureau is located at 21 Grand Street, Hartford, Connecticut, and is responsible for the environmental health data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the environmental health data system is routinely obtained from:

(A) professional licenses;

(B) professional registrations;

(D) environmental inspection results; and

(E) occupational exposure results.

(6) Legal authority. Collection, maintenance and use of personal data in the environmental health data system is authorized by Connecticut General Statutes, sections:

(A) 19a-110 through 19a-111d;

(B) 19a-421;

(D) 20-435 through 20-439.

(b) Categories

(1) The categories of personal data maintained by the environmental health data system are:

(A) educational;

(B) employment history;

(D) training and work experience; and

(E) medical.

(2) The category of other data maintained by the environmental data system is business records.

(3) The categories of persons on whom records are maintained are:

(A) applicants for professional registration, certification or licensure; and

(B) persons with high blood lead levels.

(1) Routine uses

(A) Users. The environmental health data system is used by department staff.

(B) Purpose. The environmental health data system is used for:

(i) verification of educational credentials;

(ii) verification of training or work credentials;

(iii) disease and environmental surveillance; and

(iv) monitoring of conformance to regulations and statutes.

(Adopted effective August 24, 1995)

Sec. 19a-2a-7. Office of emergency medical services data system

Latest version.

(a) General nature and purpose

(1) Location. The office of emergency medical services data system is located at 150 Washington Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the office of emergency medical services data system in both automated and manual forms.

(3) Purpose. The purpose of the office of emergency medical services data system is to maintain documentation relating to technicians and instructors licensed and certified.

(4) Official responsible. The director of the office of emergency medical services is located at 150 Washington Street, Hartford, Connecticut, and is responsible for the office of emergency medical services data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the office of emergency medical services data system is routinely obtained from:

(A) applicants seeking licensure or certification to provide emergency medical services;

(B) applicants seeking licensure to provide ambulance or rescue services; and,

(6) Legal authority. Collection, maintenance and use of personal data in the office emergency medical services data system is authorized by Connecticut General Statutes Sections 19a-178 through 19a-180.

(b) Categories

(1) The categories of personal data maintained by the office of emergency medical services data system include, but are not necessarily limited to:

(A) name;

(B) social security number;

(D) education and training; and

(E) personal character references of applicant.

(2) There are no categories of other data maintained in the emergency medical services data system.

(3) The categories of persons on whom data is maintained are:

(A) applicants for certification or licensure; and

(B) persons certified or licensed by emergency medical services.

(1) Routine uses

(A) Users. The office of emergency medical services data system is used by department employees assigned to carry out the office of emergency medical services regulatory programs.

(B) Purpose. The purpose of the office of emergency medical services data system is to maintain documentation relating to the qualification of applicants licensed and certified.

(Adopted effective August 24, 1995)

Sec. 19a-2a-8. Vital records data system

Latest version.

(a) General nature and purpose

(1) Location. The vital records data system is located at 410 Capitol Avenue, Hartford, Connecticut.

(2) Format. Personal data in the vital records data system is maintained in both automated and manual forms.

(3) Purpose. The purpose of the vital records data system is to collect and preserve data concerning vital events occurring in Connecticut for:

(A) public health surveillance;

(B) health program development; and

(4) Official responsible. The registrar of vital records is located at 410 Capitol Avenue, Hartford, Connecticut, and is responsible for the supervision of the statewide vital records data collection system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the vital records system is routinely obtained from:

(A) hospitals;

(B) funeral directors; and

(6) Legal authority. The legal authority for the vital records data system is Connecticut General Statutes, sections:

(A) 19a-40;

(B) 7-47b;

(D) 7-60; and

(E) 7-62b.

(b) Categories

(1) The personal data in the vital records data system includes but is not necessarily limited to:

(A) name;

(B) date of birth;

(D) social security number;

(E) name of mother and father;

(F) address;

(G) race;

(H) sex;

(I) ethnicity;

(J) marital status;

(K) occupation;

(L) educational level;

(M) social and medical risk factors; and

(N) cause of death.

(2) The vital records system consists of the vital records of people who are born, marry, or die in Connecticut. The vital records system also includes records of persons born in another country and adopted by residents of Connecticut.

(1) Routine uses

(A) Users. Routine users include:

(i) genealogical researchers;

(ii) state agencies;

(iii) the federal government;

(iv) researchers; and

(v) registrants.

(B) Purpose. The department uses the vital records data system for:

(i) community-based planning;

(ii) statistical research regarding public health surveillance; and

(iii) assisting the United States Census Bureau and the Department of Public Health in making population estimates.

(2) Retention. Records in each personal data system are maintained in accordance with retention schedules established or approved by the Connecticut State Library, Office of the Public Records Administrator, pursuant to section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.

(Adopted effective August 24, 1995; Amended January 3, 2011)

Sec. 19a-2a-9. Long term care data system

Latest version.

(a) General nature and purpose

(1) Location. The long term care data system is located at:

(A) 150 Washington Street, Hartford, Connecticut; and

(B) the State Data Center, 340 Capital Avenue, Hartford, Connecticut.

(2) Format. The data system is maintained in both automated and manual forms.

(3) Purpose. The purpose is to provide technical and analytical support for:

(A) health program development;

(B) policy analysis; and

(4) Official responsible. The director of health research data analysis is located at 150 Washington Street, Hartford, Connecticut, and is the official responsible for the long term care data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the long term care data system is routinely obtained from:

(A) nursing homes; and

(B) the Connecticut State Department of Social Services.

(6) Legal authority. The legal authority for the long term care data system is regulations of Connecticut State Agencies, sections 19-6a-2, and 19-13-D8t(f) (3) (H).

(b) Categories

(1) The categories of personal data maintained in the long term care data system include, but are not necessarily limited to:

(A) name of nursing home resident;

(B) social security number;

(D) year of birth;

(E) race;

(F) diagnosis and functional status;

(G) admission and discharge dates; and

(H) source of payment, medicaid number.

(2) The category of other data in the long term care data system is original town of residence.

(3) The category of people on whom records are maintained is nursing home residents.

(1) Routine uses

(A) Users. The long term care data system is used by:

(i) the Connecticut State Office of Policy and Management; and

(ii) individuals or groups conducting research in long term health care.

(B) Purpose. The long term care data system is used for:

(i) health planning; and

(ii) program development and evaluation.

(Adopted effective August 24, 1995)

Sec. 19a-2a-10. Connecticut Tumor Registry data system

Latest version.

(a) Definitions. As used in section 19a-2a-10 of the Regulations of Connecticut State Agencies:

(1) “Clinical laboratory” has the same meaning as provided in section 19a-72 of the Connecticut General Statutes;

(2) “Commissioner” means the Commissioner of Public Health;

(3) “Department” means the Department of Public Health;

(4) “Hospital” has the same meaning as provided in section 19a-72 of the Connecticut General Statutes;

(5) “Health care provider” has the same meaning as provided in section 19a-72 of the Connecticut General Statutes;

(6) “Industry” has the same meaning as provided in section 19a-72 of the Connecticut General Statutes;

(7) “Occupation” has the same meaning as provided in section 19a-72 of the Connecticut General Statutes; and

(8) “Connecticut Tumor Registry data system” means the personal data system maintained and operated by the Department of Public Health that includes a report of every occurrence of a reportable tumor that is diagnosed or treated in the state.

(b) General nature and purpose.

(1) Format. The Connecticut Tumor Registry data system is maintained electronically or in hard copy.

(2) Purpose. The purpose of the Connecticut Tumor Registry data system is to provide data to:

(A) Track cancer incidence and survival in Connecticut;

(B) Evaluate cancer control programs;

(D) Assist the National Cancer Institute.

(3) Official responsible. The Registrar of Tumor Records is located at 410 Capitol Avenue, Hartford, Connecticut, and is the official responsible for the Connecticut Tumor Registry data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(4) Routine sources. Personal data in the Connecticut Tumor Registry data system is routinely obtained from the following sources:

(A) Hospitals and health care providers;

(B) Death certificates;

(D) Reports from other state central cancer registries.

(5) Legal authority. The legal authority for the Connecticut Tumor Registry data system shall include sections 19a-2a, 19a-72 and 4-196 of the Connecticut General Statutes.

The categories of personal data maintained in the Connecticut Tumor Registry data system include, but are not limited to, the following:

(1) Name;

(2) Social security number;

(3) Date of birth;

(4) Address;

(5) Race;

(6) Ethnicity;

(7) Sex;

(8) Place of birth;

(9) Social and medical risk factors;

(10) Health outcomes;

(11) Industry and occupation;

(12) Certain medical information including, but not limited to, details about the cancer diagnosis, date of diagnosis, histology, grade, extent of disease and prognostic factors; and

(13) Information regarding services provided to the patient, including, but not limited to, the type of treatment provided, dates when the treatments were provided, and the location where the treatments were provided.

(d) Routine use of records, including type of users and purpose of use.

(1) The Connecticut Tumor Registry data system is routinely used by the following individuals or groups:

(A) The staff of the department, as approved by the Commissioner;

(B) The National Cancer Institute; and

(2) The Connecticut Tumor Registry data system is routinely used for the following purposes:

(A) Community-based health planning;

(B) Program evaluation and development;

(D) Epidemiological research; and

(E) Evaluation of patterns of care.

(e) Maintenance and retention of data.

Records of the Connecticut Tumor Registry data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedules, as approved by the Public Records Administrator, as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the Connecticut Tumor Registry data system and may be examined during normal business hours.

(Adopted effective August 24, 1995; Amended March 8, 2023)

Sec. 19a-2a-11. Healthy start data system

Latest version.

(a) General nature and purpose

(1) Location. The healthy start data system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data is stored in the healthy start system in both automated and manual forms.

(3) Purpose. The purpose of the healthy start data system is to:

(A) maintain data regarding the provision of services in the program;

(B) monitor program accountability;

(D) apply for federal financial participation.

(4) Official responsible. The director, maternal and infant health division, is located at 999 Asylum Avenue, Hartford, Connecticut and is the official responsible for the healthy start data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the healthy start data system is routinely obtained from local grantees providing services to women, infants, and children.

(6) Legal authority. Collection, maintenance and use of personal data in the healthy start data system is authorized by the Connecticut General Statutes, Sections 19a-59 and 19a-59b.

(b) Categories

(1) The categories of personal data maintained by the healthy start data system include, but are not necessarily limited to:

(A) name;

(B) Medicaid eligibility status;

(D) town of residence;

(E) Medicaid identification number;

(F) race;

(G) Hispanic origin information;

(H) WIC eligibility status;

(I) family size;

(J) family income;

(K) WIC identification number;

(L) pregnancy outcome;

(M) discharge information; and

(N) medical information.

(2) There are no categories of other data collected.

(3) The category of persons on whom records are maintained is all healthy start program participants.

(1) Routine uses

(A) Users. The healthy start data system is used by department program staff and grantee agencies.

(B) Purpose. The healthy start data system is used to:

(i) determine eligibility;

(ii) document individuals' case management and the liaison services provided;

(iii) study the effect of prenatal care upon pregnancy outcome; and

(iv) evaluate grantee performance.

(Adopted effective August 24, 1995)

Sec. 19a-2a-12. Infectious disease epidemiology data system

Latest version.

(a) General nature and purpose

(1) Location. The infectious disease epidemiology data system is located at 21 Grand Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the infectious disease epidemiology data system in both automated and manual forms.

(3) Purpose. The purpose of the infectious disease epidemiology data system is to:

(A) monitor the incidence and trends in diseases; and

(B) evaluate health education and health care programs.

(4) Official responsible. The bureau chief, of the bureau of health promotion, is located at 21 Grand Street, Hartford, Connecticut, and is responsible for the infectious disease epidemiology data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. The infectious disease epidemiology data system contains:

(A) data from reportable disease reports from health care providers and health care facilities including medical laboratories;

(B) reports from the Department of Correction,

(D) reports from local directors of health; and

(E) data from department health counselors and educators.

(6) Legal authority. Collection, maintenance and use of personal data in the infectious disease epidemiology data system data is authorized by:

(A) Connecticut General Statutes, Sections:

(i) 19a-215;

(ii) 19a-262; and

(B) The Regulations of Connecticut State Agencies:

(i) 19a-36-A1 through 19a-36-A6; and

(ii) 19a-36-A11.

(b) Categories

(1) The categories of personal data maintained by the infectious disease epidemiology data system include, but are not necessarily limited to:

(A) name;

(B) address;

(D) race;

(E) sex;

(F) occupation; and

(G) behaviors which put the individual at risk for infectious diseases.

(2) There are no categories of other data collected for the infectious disease epidemiology data system.

(3) The category of persons on whom records are maintained is people with specific reportable diseases.

(1) Routine uses

(A) Users. The infectious disease epidemiology data system is used by:

(i) the department; and

(ii) authorized researchers.

(B) Purpose. The infectious disease epidemiology data system is used for:

(i) disease surveillance; and

(ii) evaluation of health education and intervention programs.

(Adopted effective August 24, 1995)

Sec. 19a-2a-13. Bureau of laboratory services data system

Latest version.

(a) General nature and purpose

(1) Location. The bureau of laboratory services data system is located at 10 Clinton Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the bureau of laboratory services data system in both automated and manual forms.

(3) Purpose. The purpose of the bureau of laboratory services data system is to document and maintain laboratory analysis reports.

(4) Official responsible. The chief of the bureau of laboratory services is located at 10 Clinton Street, Hartford, Connecticut, and is the official responsible for the bureau of laboratory services data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the bureau of laboratory services data system is routinely obtained from:

(A) physicians;

(B) private and public laboratories;

(D) sanitarians;

(E) various state agencies;

(F) the United States justice department;

(G) state and local police; and

(H) other department bureaus and centers.

(6) Legal authority. Collection, maintenance and use of personal data in the bureau of laboratory services is authorized by Connecticut General Statutes, Sections:

(A) 19a-25 through 19a-30;

(B) 14-227a through 14-227c;

(D) 21a-283.

(b) Categories

(1) The categories of personal data maintained by the bureau of laboratory services data system are laboratory analysis results associated with:

(A) patients;

(B) physicians;

(D) other in-state laboratories;

(E) alleged criminal perpetrators; and

(F) principal parties in environmental and consumer protection actions.

(2) There are no categories of other data collected for the bureau of laboratory services data system.

(3) Categories of persons on whom records are maintained are:

(A) newborns,

(B) patients of medical practitioners, and

(1) Routine uses

(A) Users. The bureau of laboratory services data system is used by:

(i) physicians;

(ii) lawyers;

(iii) officials of state agencies;

(iv) judiciary department staff;

(v) laboratory supervisors; and

(vi) federal agencies.

(B) Purpose. The bureau of laboratory services data system is used for:

(i) diagnosis of disease;

(ii) appraisal of environmental conditions; and

(iii) testimony to support laboratory findings in court.

(Adopted effective August 24, 1995)

Sec. 19a-2a-14. Local health administration system

Latest version.

(a) General nature and purpose

(1) Location. This system is located at 150 Washington Street, Hartford, Connecticut.

(2) Format. The system is a combined automated and manual system.

(3) Purpose. The purpose of this system is to provide the department with:

(A) data to assure compliance with subsection (a) of Section 19a-200 and Section 19a-242 of the Connecticut General Statutes regarding qualifications of local directors of health and their appointments;

(B) data to assure compliance with sections 19a-202 and 19a-245 of the Connecticut General Statutes and sections 19a-76-1 to 19a-76-4 of the regulations of Connecticut State Agencies regarding use of state funding for local health departments and health districts; and

(C) data on the organization and management of local health departments and districts in the state pursuant to subsection (a) of Section 19a-200 of the Connecticut General Statutes.

(4) Official responsible. The director of the office of local health administration is located at 150 Washington Street, Hartford, Connecticut, and is the official responsible for the system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in this system is routinely obtained from:

(A) local directors of health and their staff;

(B) potential candidates for director of health or other local health staff positions;

(D) civil service commissions; and

(E) boards of health.

(6) Legal authority. The legal authority for this system is Connecticut General Statutes, Sections:

(A) 19a-200;

(B) 19a-202;

(D) 19a-241;

(E) 19a-242;

(F) 19a-243;

(G) 19a-244; and

(H) 19a-245.

(b) Categories

(1) The categories of personal data maintained in the local health administration system include, but are not necessarily limited to:

(A) educational and professional background materials, including but not limited to resumes or curricula vitae, educational transcripts, letters of reference, appointments, and removal from office;

(B) names, addresses, telephone numbers, birth dates, educational backgrounds, salaries and conditions of employment for local directors of health and their staff;

(C) fees, expenses, and charges for services to the towns by part-time directors of health and submitted to the commissioner for approval; and

(D) letters of complaint filed against local directors of health, their departments, or staff, results of investigations, and recommendations for disciplinary actions.

(2) There are no categories of other data maintained by the local health administration system.

(3) Categories of persons on whom records are maintained are:

(A) local health directors; and

(B) persons appointed by local health directors.

(1) Routine uses

(A) Users. The system is used by program staff.

(B) Purpose. The system is used to assure compliance with the general statutes regarding qualifications of local directors of health and their appointments and the use of state funding for local health departments and districts, and to provide aggregated data on the organization and management of local health departments and districts in the state.

(Adopted effective August 24, 1995)

Sec. 19a-2a-15. Newborn screening system

Latest version.

(a) General nature and purpose

(1) Location. The newborn screening system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data is stored in the newborn screening system in a manual form.

(3) Purpose

The purpose of the newborn screening system is to track infants found to have a serious problem as a result of a blood test done right after birth.

(4) Official responsible. The director, maternal infant health division is located at 999 Asylum Avenue, Hartford, Connecticut, and is the official responsible for the newborn screening system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the newborn screening system is received from any laboratory carrying out a newborn screening test.

(6) Legal authority. The collection, maintenance and use of personal data in the newborn screening system is authorized by Connecticut General Statutes, Section 19a-55.

(b) Categories

(1) The categories of personal data maintained by the newborn screening section include, but are not necessarily limited to:

(A) name of infant;

(B) name and age of mother;

(D) birthdate of infant;

(E) address of mother and father;

(F) telephone number of parents;

(G) place of birth of infant; and

(H) medical information on the infant.

(2) The category of other data maintained in the newborn screening system is information on services received by infant.

(3) Categories of persons on whom records are maintained are:

(A) newborn infants; and

(B) parents of newborn infants.

(1) Routine uses

(A) Users. The newborn screening system is used by program staff.

(B) Purpose. The newborn screening system is used to ensure that the infant received proper treatment and follow-up.

(Adopted effective August 24, 1995)

Sec. 19a-2a-16. Personnel data system

Latest version.

(a) General nature and purpose

(1) Location. Personnel records for employees of the department are maintained at 150 Washington Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the personnel data system in both automated and manual form.

(3) Purpose. The purpose of the personnel data system is to carry out the personnel and payroll responsibilities of the department in a manner consistent with the state's prescribed policies and procedures.

(4) Official responsible. Personnel records are the responsibility of the Personnel Administrator, 150 Washington Street, Hartford, Connecticut. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the personnel data system is routinely obtained from:

(A) employees;

(B) supervisors;

(D) insurance companies;

(E) credit unions;

(F) banks;

(G) the department;

(H) previous employers of employees;

(I) the Department of Administrative Services, Division of Personnel; and

(J) references supplied by applicants.

(6) Legal authority. The legal authority for the collection, maintenance and use of the personal data in the system is Connecticut General Statutes, Sections 5-193 through 5-269.

(b) Categories

(1) The categories of personal data maintained by the personnel data system include, but are not necessarily limited to:

(A) name;

(B) address;

(D) social security number;

(E) employment history;

(F) education;

(G) payroll data; and

(H) labor relations and union related data.

(2) The category of other data maintained by the personnel data system includes but is not necessarily limited to a history of who has worked within each position.

(3) Categories of people upon whom personnel records are maintained are:

(A) employees;

(B) applicants for employment; and

(1) Routine uses

(A) Users. The personnel data system is used by the department's personnel and payroll offices and the department's administration.

(B) Purpose. The personnel data system is used for:

(i) ensuring that applicants for employment meet prescribed qualifications; and

(ii) ensuring that candidates for promotion meet prescribed qualifications.

(Adopted effective August 24, 1995)

Sec. 19a-2a-17. Contract administration data system

Latest version.

(a) General nature and purpose

(1) Location. The contract administration data system is maintained at 150 Washington Street, Hartford, Connecticut.

(2) Format. Personal data is stored in the contract administration data system in both automated and manual forms.

(3) Purpose. The purpose of the contract administration data system is to:

(A) ensure that contracts are awarded in a manner consistent with state policies and procedures; and

(B) to ensure contracts are administered in a manner consistent with state policies and procedures.

(4) Official responsible. The director of contract administration at 150 Washington Street, Hartford, Connecticut is responsible for the contract administration data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the contract administration data system is routinely obtained from:

(A) consultants;

(B) contractors; and

(6) Legal authority. Collection, maintenance and use of personal data in the contract administration data system is authorized by Connecticut General Statutes Sections:

(A) 4-8; and

(B) 19a-32.

(b) Categories

(1) The categories of personal data maintained by the contract administration data system include, but are not necessarily limited to:

(A) names of:

(i) consultants;

(ii) contractors;

(iii) subcontractors;

(B) address of:

(i) consultants;

(ii) contractors;

(iii) subcontractors;

(D) time sheets and salary records of consultants;

(E) social security numbers of:

(i) consultants;

(ii) contractors;

(iii) subcontractors; and

(F) federal employee identification numbers of:

(i) consultants;

(ii) contractors; and

(iv) subcontractors.

(2) There are no categories of other data maintained by the contract administration data system.

(3) The categories of persons on whom records are maintained are:

(A) consultants;

(B) contractors;

(D) service providers.

(1) Routine uses

(A) Users. The contract administration data system is used by department staff.

(B) Purpose. The contract administration data system is used for:

(i) internal audits of contractor services;

(ii) financial audits; and

(iii) financial management.

(Adopted effective August 24, 1995)

Sec. 19a-2a-18. Supplemental food program for women, infants and children (WIC) system

Latest version.

(a) General nature and purpose

(1) Location. The WIC system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data is stored in the WIC system in both automated and manual forms.

(3) Purpose. The purpose of the WIC system is to provide the WIC program with data regarding participants.

(A) Participant information is maintained for documentation of certification of eligibility as well as to enable the issuance of WIC checks to eligible participants.

(B) Nutrition surveillance information is maintained to track the health status of certain individuals, and maintain documentation on food stores and pharmacies who apply to become authorized program vendors as well as currently authorized vendors.

(4) Official responsible. The state WIC director is located at 999 Asylum Avenue, Hartford, Connecticut, and is the official responsible for the WIC system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the WIC system is routinely obtained from:

(A) the program participants; and

(B) vendors who apply to become authorized WIC program vendors.

(6) Legal authority. Collection, maintenance and use of the WIC data system is authorized by Section 19a-59c of the Connecticut General Statutes.

(b) Categories

(1) The categories of personal data maintained by the WIC system include, but are not necessarily limited to:

(A) names;

(B) sex;

(D) race;

(E) telephone numbers;

(F) medical information;

(G) date of birth; and

(H) family income.

(2) The category of other data maintained by the WIC system is names of parents and guardians.

(3) The categories of persons on whom records are maintained are:

(A) program participants; and

(B) vendors who apply to be authorized program vendors.

(1) Routine uses

(A) Users. The WIC system is used by program staff.

(B) Purpose. The WIC system is used for:

(i) program accountability;

(ii) program evaluation; and

(iii) eligibility determination of applicants and vendors.

(Adopted effective August 24, 1995)

Sec. 19a-2a-19. Division of medical quality assurance, professional licensure applications system

Latest version.

(a) General nature and purpose

(1) Location. The division of medical quality assurance is located at 150 Washing-ton Street, Hartford, Connecticut.

(2) Format. Personal data is stored in both manual and automated forms.

(3) Purpose. The purpose of the division of medical quality assurance, professional licensure system is to ensure that persons working in regulated professions meet standards of eligibility and conform to professional standards.

(4) Official responsible. The director for the division of medical quality assurance is located at 150 Washington Street, Hartford Connecticut, and is the official responsible for this system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the division's system is routinely obtained from:

(A) applicants;

(B) references for applicants;

(D) training programs;

(E) employers; and

(F) consumer complainants.

(6) Legal authority. The division of medical quality assurance professional licensure system is authorized by Connecticut General Statutes, Sections 19a-511 through 19a-520, and chapters:

(A) 369 through 376a;

(B) 377 through 381a;

(D) 398; and

(E) 399.

(b) Categories

(1) The categories of personal data maintained include, but are not necessarily limited to:

(A) name;

(B) address;

(D) licensure status in other states;

(E) educational and training;

(F) professional references;

(G) work history; and

(E) data pertaining to complaints; investigations, and disciplinary actions.

(2) There are no categories of other data maintained by this system.

(3) The categories of persons on whom records are maintained are applicants for and holders of licensure, certification, or registration within a regulated profession.

(1) Routine uses

(A) Users. The system is used by department staff, third party payers, data banks, health care consumers, and health care employers.

(B) Purpose. The system is used to identify persons allowed to work within regulated professions.

(Adopted effective August 24, 1995)

Sec. 19a-2a-20. Payroll records data system

Latest version.

(a) General nature and purpose

(1) Location. Payroll records for all department employees, are maintained at 150 Washington Street, Hartford, Connecticut.

(2) Format. Payroll records are maintained in automated and manual forms.

(3) Purpose. The purpose of the system is to facilitate the department's activities regarding payroll, budgeting, cost accounting, personnel planning and compliance with state and federal reporting requirements.

(4) Official responsible. The Chief Administrator of Fiscal Services is located at 150 Washington Street, Hartford, Connecticut, and is the official responsible for the payroll records data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Routine sources of information in payroll records include:

(A) employee;

(B) employee's supervisor;

(D) contracts;

(E) the Comptroller's Office;

(F) the Department of Administrative Services;

(G) the Division of Personnel and Labor Relations; and

(H) insurance carriers.

(6) Legal authority. Payroll data are collected, maintained and used under authority of the State Personnel Act, Connecticut General Statutes Section 5-193 through 5-269.

(b) Categories

(1) Categories of personal data maintained in payroll files include, but are not necessarily limited to:

(A) name;

(B) address;

(D) date of birth;

(E) telephone number;

(F) marital status;

(G) insurance;

(H) retirement information;

(I) military service;

(J) correspondence regarding payroll and benefits matters;

(K) financial information such as salary records;

(L) longevity payments;

(M) compensation plan;

(N) rate of pay;

(O) deductions;

(P) salary history;

(Q) garnishment of wages;

(R) payments related to garnishment;

(S) employment information such as starting date;

(T) job classification and bargaining unit;

(U) attendance information;

(V) vacation;

(W) sick and personal leave days accrued and used;

(X) title of position; and

(Y) contracts.

(2) No categories of other data are maintained.

(3) The categories of persons on whom records are maintained include all current and former department employees.

(1) Routine uses

(A) Users. Payroll records are used by the fiscal department staff.

(B) Purpose. The payroll records data system is used:

(i) to plan payroll and calculate budgets;

(ii) to process promotions, reclassifications, transfers to other state agencies and retirements; and

(iii) to maintain personnel documents required by the Comptroller's Office, the Department of Administrative Services, Division of Personnel, and group insurance carriers.

(Adopted effective August 24, 1995)

Sec. 19a-2a-21. Employee assistance program (EAP) data system

Latest version.

(a) General Nature and Purpose

(1) Location. All EAP client records are located in the Employee Assistance Program, 150 Washington Street, Hartford, Connecticut.

(2) Format. Records are maintained in automated and manual form.

(3) Purpose

The purpose of this system is to document the diagnosis, treatment planning, treatment process and response of the EAP client.

(4) Official responsible. The affirmative action officer is located at 150 Washington Street, Hartford, Connecticut, and is the official responsible for the EAP data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Routine sources of data include interviews, examinations, observations or evaluations of the patient or client, information provided by family members, public and private health care providers, social workers, and professionals and other state agencies.

(6) Legal authority. Personnel data in EAP client records are collected, maintained and used under authority of Section 19a-126h of the Connecticut General Statutes and 42 C.F.R. (Code of Federal Regulations) Part 2.

(b) Categories

(1) Categories of personal data maintained in EAP client records include, but are not necessarily limited to:

(A) job performance information such as a description of performance deficiencies and presenting problems;

(B) salary, length of employment, place of employment and job description;

(D) medical and emotional condition or history;

(E) family or personal relationships;

(F) treatment referrals;

(G) name;

(H) address;

(I) telephone number;

(J) date of birth;

(K) sex;

(L) racial or ethnic designation;

(M) social security number; and

(N) health insurance information.

(2) No categories of other data are collected.

(3) The category of individuals upon whom personal data are collected includes those individuals seeking assistance from the Employee Assistance Program.

(1) Routine uses

(A) Users. Records are used by the EAP staff to reflect treatment planning and services provided to or on behalf of EAP clients and their families.

(B) Purpose. The purpose of this system is to document the diagnosis, treatment planning, treatment process and response of the EAP client.

(Adopted effective August 24, 1995)

Sec. 19a-2a-22. AIDS/HIV data system

Latest version.

(a) General nature and purpose

(1) Location. All data collected in the AIDS/HIV data system is housed at 21 Grand Street, Hartford, Connecticut.

(2) Format. This data system is all automated.

(3) Purpose. The purpose for this system is disease surveillance.

(4) Official responsible. The chief of the Epidemiology Section/AIDS division is located at 21 Grand Street, Hartford, Connecticut, and is the official responsible for the AIDS/HIV data system. Requests for disclosure or amendment of the records in this system should be directed to this official.

(5) Routine sources. Personal data is routinely received from physicians, institutions, laboratories, infection control practitioners, AIDS coordinators in various health care facilities or private practice, and from death certificates.

(6) Legal authority. The legal authority for the AIDS/HIV data system is Connecticut General Statutes, Sections:

(A) 19a-2a; and

(B) 19a-581 through 19a-592.

(b) Categories

(1) Categories of personal data collected on individuals in the AIDS/HIV data system include the following:

(A) name;

(B) address;

(D) sex;

(E) various diseases experienced by these individuals;

(F) risk categories;

(G) laboratory tests; and

(H) date of death, if applicable.

(2) No other data is collected.

(3) Categories of persons on whom data is collected include:

(A) adults with CDC-defined AIDS; and

(B) all children who are HIV exposed or infected.

(1) Routine uses

(A) Users. The routine users of the data are the staff epidemiologists employed by the AIDS division.

(B) Purpose

(i) To monitor the occurrence and progression of HIV/AIDS disease in Connecticut;

(ii) to target populations for intervention;

(iii) to evaluate the effect of HIV/AIDS prevention initiatives; and

(iv) to project the number of cases that will occur in the future and plan for health care resources.

(Adopted effective August 24, 1995)

Sec. 19a-2a-23. Maintenance of personal data

Latest version.

(a) Personal data shall not be maintained unless relevant and necessary to accomplish the lawful purposes of the department. Where the department finds irrelevant or unnecessary public records in its possession, it shall dispose of these records in accordance with its records retention schedule and with the approval of the public records administrator as per Connecticut General Statutes section 11-8a, or if the records are not disposable under the records retention schedule, request permission from the public records administrator to dispose of the records under Connecticut General Statutes section 11-8a.

(b) The department shall collect and maintain all records accurately and completely.

(c) Insofar as it is consistent with the needs and mission of the department, the department wherever practical shall collect personal data directly from the persons to whom a record pertains.

(d) Department employees involved in the operations of the department's personal data systems shall be informed of the provisions of:

(1) the Personal Data Act, chapter 55 of the Connecticut General Statutes;

(2) the department's regulations adopted pursuant to Connecticut General Statutes section 4-196;

(3) the Freedom of Information Act, Sections 1-15 and 1-18 to 1-21l inclusive of the Connecticut General Statutes; and

(4) any other state or federal statutes or regulations concerning maintenance or disclosure of personal data kept by the department.

(e) All department employees shall take reasonable precautions to protect personal data under their custody from the danger of fire, theft, flood, natural disaster and other physical threats.

(f) The department shall incorporate by reference the provisions of the Personal Data Act and regulations promulgated thereunder in all contracts, agreements, or licenses for the operation of a personal data system or for research, evaluation and reporting of personal data for the department or on its behalf.

(g) The department shall ensure that personal data requested and received from any other agency is maintained in conformance with Connecticut General Statutes, Section 4-190 et seq., and sections 19a-2a-1 through 19a-2a-23 of the regulations of Connecticut State Agencies.

(h) Only department employees who have a specific need to review personal data records for lawful purposes of the department shall be entitled to access to such records under the Personal Data Act.

(i) The department shall maintain a written up-to-date list of individuals entitled to access to each of the agency's personal data systems.

(j) The department shall ensure against unnecessary duplication of personal data records. In the event it is necessary to send personal data records through interdepartmental mail, such records shall be sent in envelopes or boxes sealed and marked "confidential."

(k) The department shall ensure that all records in manual personal data systems are kept under lock and key and, to the greatest extent practical, are kept in controlled access areas.

(l) With respect to automated personal data systems, the department shall:

(1) to the greatest extent practical, locate automated equipment and records in a limited access area;

(2) to the greatest extent practical, require visitors to such areas to sign a visitor's log and permit access to said area on a bona-fide need-to-enter basis only;

(3) to the greatest extent practical, ensure that regular access to automated equipment is limited to operations personnel; and

(4) utilize appropriate access control mechanisms to prevent disclosure of personal data to unauthorized individuals.

(m) When an individual is asked by the department to supply personal data about himself or herself, the department, upon request, shall disclose to that individual:

(1) the name of the division within the department requesting the personal data;

(2) the legal authority under which the department is empowered to collect and maintain the personal data;

(3) the individual's right pertaining to such records under the Personal Data Act and sections 19a-2a-1 through 19a-2a-23 of the regulations of Connecticut State Agencies;

(4) the known consequences arising from supplying or refusing to supply the requested personal data;

(5) the proposed use to be made of the requested personal data;

(6) except where non-disclosure is required or specifically permitted by law, the department shall disclose to any person upon written request all personal data concerning that individual which is maintained by the department. The department's procedures for disclosure shall be in accordance with Connecticut General Statutes, sections 1-15 through 1-21k. If the personal data is maintained in coded form, the department shall transcribe the data into a commonly understandable form before disclosure;

(7) the department is responsible for verifying the identity of any person requesting access to his or her own personal data;

(8) the department is responsible for ensuring that disclosure made pursuant to the Personal Data Act is conducted so as not to disclose any personal data concerning persons other than the person requesting the information;

(9) the department may refuse to disclose to a person, medical, psychiatric or psychological data on that person if the department determines that such disclosure would be detrimental to that person;

(10) in any case where the department refuses disclosure it shall advise that person of his or her right to seek judicial relief pursuant to the Personal Data Act;

(11) if the department refuses to disclose medical, psychiatric or psychological data to a person based on its determination that disclosure would be detrimental to that person and non-disclosure is not mandated by law, the department shall, at the written request of such person, permit a qualified medical doctor to review the personal data contained in the person's record to determine if the personal data should be disclosed. If disclosure is recommended by the person's medical doctor, the department shall disclose the personal data to such person; if non-disclosure is recommended by such person's medical doctor, the department shall not disclose the personal data and shall inform such person of the judicial relief provided under the Personal Data Act; and

(12) the department shall maintain a complete log of each person, individual, agency or organization who has obtained access or to whom disclosure has been made of personal data under the Personal Data Act, together with the reason for each disclosure or access. This log shall be maintained for not less than five (5) years from the date of such disclosure or access or for the life or the personal data records, whichever is longer.

(n) Contesting the content of personal data records:

(1) Any person who believes that the department is maintaining inaccurate, incomplete or irrelevant personal data concerning him or her may file a written request with the department for correction of said personal data.

(2) Within thirty (30) days of receipt of such request, the official of the department who is responsible for maintaining the records, shall give written notice to that person that the department will make the requested correction, or if the correction is not to be made as submitted, the official of the department shall state the reason for the department's denial of such request and notify the person of his or her right to add his or her own statement to his or her personal data records.

(3) Following such denial by the department, the person requesting such correction shall be permitted to add a statement to his or her personal data record setting forth what that person believes to be an accurate, complete and relevant version of the personal data in question. Such statements shall become a permanent part of the department's personal data system and shall be disclosed to any individual, agency or organization to which the disputed personal data is disclosed.

(Adopted effective August 24, 1995)

Sec. 19a-2a-24. Definitions

Latest version.

As used in sections 19a-2a-24 to 19a-2a-26, inclusive, of the Regulations of Connecticut State Agencies:

(1) “Application” means an application for waiver of a two-year foreign residence requirement for a foreign medical graduate holding a J-1 VISA, made in accordance with 22 CFR 41.63, 8 USC 1182 (e) and 8 USC 1184 (l), as amended from time to time;

(2) "Applicant" means a foreign medical graduate physician or surgeon licensed pursuant to chapter 370 of the Connecticut General Statutes;

(3) “Commissioner” means the Commissioner of Public Health or the commissioner’s designee;

(4) "Department" means the Department of Public Health;

(5) "Director" means the director of the United States Department of State Waiver Review Division;

(6) "Federal fiscal year" means the period October 1 through September 30; and

(7) "Health care facility" means a medical facility, as defined in 42 CFR 5.2, as amended from time to time.

(Adopted effective June 2, 1997; Amended December 22, 2009; Amended March 8, 2019)

Sec. 19a-2a-25. Applications

Latest version.

An application form for a J-1 VISA waiver shall be developed by the department and published on the department’s internet website. Such application form shall request all information and documentation deemed necessary by the department, in accordance with federal laws and the provisions of sections 19a-2a-24 to 19a-2a-26, inclusive, of the Regulations of Connecticut State Agencies to ensure that the department will be able to submit the completed application materials to the director on behalf of an applicant.

(Adopted effective June 2, 1997; Amended March 8, 2019)

Sec. 19a-2a-26. Eligibility determination

Latest version.

(a) An applicant, or his or her attorney, may submit an application to the department for its consideration. To the extent permitted by federal law and sections 19a-2a-24 to 19a-2a-26, inclusive, of the Regulations of Connecticut State Agencies, the department may recommend a waiver of the foreign country residence requirement for an applicant who agrees to practice medicine in accordance with 8 USC 1184 (l), as amended from time to time, and sections 19a-2a-24 to 19a-2a-26, inclusive, of the Regulations of Connecticut State Agencies, as amended from time to time.

(b) Applications shall be submitted in accordance with subsections (c) and (d) of this section by a physician or surgeon who:

(1) Agrees to practice medicine in a health care facility that is located in a geographic area designated by the United States Secretary of Health and Human Services as having a shortage of health care professionals; or

(2) Agrees to practice medicine in a health care facility that serves patients who reside in one or more geographic areas designated by the United States Secretary of Health and Human Services as having a shortage of health care professionals without regard to whether such facility is located within such a designated area.

(1) Is submitted in a form and manner as prescribed by the department on its internet website;

(2) Is received between October 1 and the end of business on October 15, unless October 15 falls on a weekend or holiday, in which event, the department will accept applications until the end of business on the next business day;

(3) At the time of the department’s review, contains all of the necessary information and documentation, as set forth in the application and as required by federal regulation, 22 CFR 41.63 and 8 USC 1184 (l), as amended from time to time, and sections 19a-2a-24 to 19a-2a-26, inclusive, of the Regulations of Connecticut State Agencies, as amended from time to time; and

(4) At the time of the department’s review, the applicant holds a license pursuant to chapter 370 of the Connecticut General Statutes.

(d) An application submitted by an applicant who meets the requirements of subsection (b)(2) of this section shall include documentation of the following requirements:

(1) The health care facility where the applicant intends to work shall attest that a minimum of thirty percent of the health care facility’s patients reside in an area designated by the United States Secretary of Health and Human Services as having a shortage of health care professionals; and

(2) The health care facility where the applicant intends to work shall provide a description of why the physician’s services are required and how the applicant physician’s work will benefit the indigent and medically underserved.

(e) Any application deemed incomplete by the department shall not be eligible for recommendation to the director.

(f) If the number of applications deemed complete by the department is fewer than or equal to the maximum number permitted under federal law, the department shall forward and recommend to the director such completed applications. In the event the department receives more than the maximum number of applications permitted under federal law, which the department deems complete in accordance with subsections (c) and (d) of this section, a randomized selection system shall determine the applications that may be forwarded to the director. The date, time and place of the randomized selection system process, prescribed by the commissioner, shall be posted on the department’s internet website. Nothing in this subsection shall require the department to recommend an application if the applicant is disqualified pursuant to subsection (k) of this section.

(g) Notwithstanding subsection (f) of this section, if the commissioner determines on or before June 1 before the new federal fiscal year that there is a shortage of physicians or surgeons in a specific specialty within the area designated by the United States Secretary of Health and Human Services as having a shortage of health care professionals, the department may forward to the director up to three applications deemed complete by the department for such specialty in such geographic location, even though such applications may not be one of the applications selected by the randomized selection system prescribed by the commissioner under subsection (f) of this section.

(h) In the event that the total number of applications deemed complete by the department is more than the maximum number permitted under federal law, no more than three applications which meet the requirements of subsection (b)(2) of this section may be recommended per health care facility in each federal fiscal year even though such application may not be one of the applications selected by the randomized selection system prescribed by the commissioner under subsection (f) of this section. In the event that the total number of applications deemed complete by the department is fewer than the maximum number permitted under federal law, any applicant who meets the requirements of subsection (b)(2) of this section may apply for any remaining available J-1 VISA waivers up to the maximum number permitted under federal law for that federal fiscal year.

(i) If the department receives and deems complete fewer than the maximum number of applications permitted under federal law, the department shall post a notice on its internet website that it will continue to receive applications until April 1 of the same federal fiscal year, or until the number of applications deemed complete reaches the maximum permitted under federal law, whichever occurs first. Any applications received after October 15 under this section shall be evaluated by the department in the order of their receipt and deemed without regard to the time frame specified in subsection (c) of this section. Any applications received and deemed complete before April 1 that were made by an applicant seeking a J-1 VISA waiver under subsection (b)(1) of this section shall take precedence over any applicant seeking a J-1 VISA waiver under subsection (b)(2) of this section.

(j) No applicant eligible for the United States Department of Health and Human Services Exchange Visitor Program shall be eligible for a J-1 VISA waiver under this section.

(k) Notwithstanding subsections (a) to (i), inclusive, of this section, the department reserves the right to decline to recommend any individual request for a J-1 VISA waiver when an applicant has submitted false or inaccurate information to the department, when an applicant’s license is or has been the subject of a disciplinary action pursuant to sections 19a-17 or 20-13c of the Connecticut General Statutes, when an applicant’s license is the subject of an investigation or pending complaint pursuant to sections 19a-12e, 19a-14, 19a-14a, 20-13d, or 20-13e of the Connecticut General Statutes or when, in the commissioner’s sole discretion, an applicant’s recommendation would not be in the best interest of the public health.

(l) Notwithstanding the provisions of subsections (c), (h), and (i) of this section, for purposes of the 2018-2019 federal fiscal year, the commissioner shall publish the time frame for submission of applications under this section on the department’s internet website.

(Adopted effective June 2, 1997; Amended February 4, 2004; Amended December 22, 2009; Amended March 8, 2019)

Sec. 19a-2a-27—19a-2a-28. [Reserved]

Sec. 19a-2a-29. Family campgrounds

Latest version.

(a) Purpose. The intent of this section is to provide minimum design and construction requirements to ensure a reasonable degree of public health and safety for occupants using facilities supplied by family campgrounds which offer temporary living sites for use by recreational vehicles, camping trailers, and other camping units.

(b) Definitions.

(1) "Atmospheric vacuum breaker" means a mechanical device that automatically air vents a pipeline to prevent backsiphonage;

(2) "Camping trailer" means a vehicular camping unit mounted on wheels and constructed with collapsible sidewalls that fold for towing by another vehicle and unfold at the camping unit site to provide temporary living quarters for recreation, camping or travel;

(3) "Camping unit" means a portable structure, shelter, or vehicle having a gross trailer area not exceeding 400 square feet designed and intended for occupancy by persons engaged in recreational camping. Camping units include but are not limited to recreational vehicles, recreational park trailers, camping cabins, housekeeping cabins, tents, tepees, yurts and other rental accommodations that have no hard electrical wiring and no permanent drainage plumbing;

(4) "Camping unit site" means a specific area within a family campground set aside for use by a camping unit;

(5) "Department" means the Connecticut Department of Public Health;

(6) "Family campground " means any location, property, parcel or tract of land under the control of any person, organization, or municipality that contains two or more camping unit sites for use by the public or members of an organization for overnight stays;

(7) "Fifth wheel trailer" means a vehicular camping unit, mounted on wheels, designed to provide temporary living quarters for recreation, camping or travel, of such size or weight as not to require special highway movement permit(s), and designed to be towed by a motorized vehicle that contains a towing mechanism above or forward of the tow vehicle's rear axle;

(8) "Gross trailer area" means the total plan area measured to the maximum horizontal projection of exterior walls in the setup mode;

(9) "Motor home" means a vehicular camping unit designed to provide temporary living quarters for recreational, camping, or travel use built on or permanently attached to a self-propelled motor vehicle chassis or on a chassis cab or van that is an integral part of the completed vehicle;

(10) "Primitive campground" means a family campground where no facilities or designated camping unit sites are provided for the comfort or convenience of the campers;

(11) "Public water system" means any water provider supplying water to fifteen (15) or more consumers or twenty-five (25) or more persons, based upon the "Design Population" as defined in section 16-262m-8(a)(3) of the Regulations of Connecticut State Agencies jointly administered by the department and the Department of Public Utility Control, daily at least sixty (60) days of the year;

(12) "Recreational park trailer" means a trailer-type camping unit that is primarily designed to provide temporary living quarters for recreational camping that meets the following criteria:

(A) Be built on a single chassis mounted on wheels;

(B) have a gross trailer area not exceeding 400 square feet, and

(13) "Recreational vehicle" means a vehicular-type camping unit primarily designed as a temporary living quarters for recreation, camping or travel that either has its own motive power or is mounted on or towed by another vehicle. The basic entities included are camping trailer, fifth wheel trailer, motor home, travel trailer and truck camper;

(14) "Sanitary disposal station" means a facility provided for emptying of camping unit wastewater storage tanks;

(15) "Semi-primitive campground" means a family campground where designated camping unit sites are not provided and where some rudimentary facilities (privies and/or fireplaces) may be provided for the comfort and convenience of the campers;

(16) "Suitable acre" means dry land available for camping unit site development;

(17) "Travel trailer" means a vehicular camping unit, mounted on wheels, designed to provide temporary living quarters for recreation, camping, or travel and of such size or weight as not to require special highway movement permits when towed by a motorized vehicle;

(18) "Truck camper" means a portable camping unit constructed to provide temporary living quarters for recreation, camping, or travel, consisting of a roof, floor, and sides designed to be loaded onto and unloaded from the bed of a pickup truck;

(19) "Water riser pipe" means that portion of the water system serving a camping unit or camping unit site that extends from the water supply main through a lateral branch and terminates at a water connection; and,

(20) "Water supply station" means a facility for supplying drinking water to campers or camping unit water storage tanks.

(1) Registration with the local director of health. Each person, firm or corporation operating a family campground shall register annually in writing with the local director of health of the town, borough, city or health district in which such family campground is located. No person, firm, or corporation shall operate or maintain any family campground without first obtaining local permits or licenses if such permits or licenses are required by local ordinance or regulation. The written registration shall include the name and location of the family campground, the name, address and telephone number of the person responsible for daily operations at the facility, the number of camping unit sites, and the expected dates of operation, if not open year round. All family campgrounds shall submit annual registrations between January 1st and April 30th of each year of operation.

(2) Responsibility of the local director of health. The local director of health or his or her authorized agent shall inspect annually each family campground. If it is found to be operating in such a manner that constitutes a public health hazard or public health nuisance, the local director of health shall investigate and cause the abatement of such condition. Any person, firm or corporation aggrieved by an order issued by the local director of health, may within three business days after receipt of such order, appeal to the Commissioner of Public Health in accordance with section 19a-229 of the Connecticut General Statutes.

(3) Records. The owner, firm or corporation shall maintain a daily register of all camping unit site occupants or camping unit occupants and groups at the family campground. Such register shall include the name of the family head or the responsible group member, his or her permanent address, dates of arrival and departure, and motor vehicle license plate number if applicable. The registration form shall indicate the site or unit assigned and the classification of the vehicle.

(4) Fire Safety Rules and Regulations. Family campground management shall conspicuously post fire safety rules and regulations. These postings shall contain the following minimum information and any other additional information required by the local fire marshal:

(A) The telephone number of the fire department or location of nearest fire alarm box;

(B) the telephone number of the police department;

(D) the location of the nearest public telephone.

(5) First Aid Information. Family campground management shall maintain on-site a fully equipped first aid kit equivalent to an American National Red Cross Standard 24 Unit Kit and conspicuously post the location of said first aid kit. Each family campground shall have a public telephone available at all times for use by the occupants and have available a directory of local hospitals, ambulance services, police and fire departments.

(6) Accident Report Requirements. Report forms, describing an accident or injury, shall be completed in duplicate by family campground management for each injury or fatality that occurs at a family campground requiring attendance by an emergency medical service, a nurse, physician, or the police. Information on the report forms shall include the name, age and sex of the victim, relevant background data on the accident, injury classification, response data, diagnosis, and patient disposition. The accident report form shall be maintained at the family campground for a minimum of 1 year.

(7) Camping Unit Site Space Allotment. The number of camping unit sites shall be limited to not more than fifteen per suitable acre, except for camping unit sites serving overnight or transient campers, where the density shall be limited to twenty-five camping unit sites per suitable acre.

(8) Public swimming pools and public swimming areas. Public swimming pools and public swimming areas, if provided within a family campground, shall comply with sections 19-13-B33b and 19a-36-B61 of the Regulations of Connecticut State Agencies for all public swimming pools and public swimming areas

(d) Water Supply and Distribution.

(1) General Requirements. The water supply provided at each family campground shall be from a source approved by the department and capable of supplying an adequate quantity to meet all the requirements of the maximum number of persons using the family campground at any one time. The quantity shall be sufficient to serve all peak occupancy demands maintaining 25 psi throughout the distribution system. Each public water system serving a family campground shall comply with the water quality requirements of section 19-13-B102 of the Regulations of Connecticut State Agencies. Wells used for public water supply shall comply with the requirements of section 19-13-B51a to 19-13-B51m, inclusive of the Regulations of Connecticut State Agencies.

(2) Water Distribution System. The water supply shall be easily obtainable from water riser pipes, water outlets, or water supply stations located within 500 feet walking distance from any camping unit or camping unit site, except for primitive or semi-primitive campgrounds. Water distribution piping shall be of approved materials, adequately protected from leakage, damage and vandalism. The size and design shall be such as to provide adequate pressure throughout the system at all times. The water distribution system shall be protected against the hazard of backflow as required in section 19-13-B38a of the Regulations of Connecticut State Agencies. If a water riser pipe is not available at every camping unit site, a central water supply station with suitable appurtenances for filling water storage tanks shall be provided. All central water supply stations shall be located a minimum of 25 feet from any sanitary disposal station. All central water supply stations shall be equipped with atmospheric vacuum breakers located downstream of the last shutoff valve. Adjacent to the central water supply station, a sign of not less than 24 inch by 24 inch in size shall be posted and inscribed thereon in clearly legible letters on a contrasting background shall be: "DRINKING WATER - NOT TO BE USED FOR FLUSHING WASTEWATER STORAGE TANKS". Water lines that are seasonally drained shall be disinfected when returned to service. A laboratory approved by the department prior to the beginning of each season shall perform water sampling and the water sample(s) shall be absent for total coliform bacteria prior to public use of the water supply. Disinfection shall be provided to all sections of water lines after completion of emergency repairs to assure safe potable water supply service. Water sampling shall be performed after the completion of emergency repair work to confirm the absence of total coliform bacteria. The sampling location(s) shall include at least one location downstream of the repair work.

(3) Water Riser Pipes. When provided, water riser pipe connections for individual camping unit sites shall be equipped with a threaded male spigot with the opening pointed down, located at least 12 inches but not more than 24 inches above grade level for the attachment of a standard water hose. Each water riser pipe connection shall be equipped with an atmospheric vacuum breaker located downstream from the last shutoff valve.

(e) Sanitary Facilities.

(1) General Requirements. Sanitary facilities consisting of flush toilets, lavatories and showers with hot and cold running water shall be provided at one or more locations in every family campground except at primitive or semi-primitive campgrounds. The sanitary facilities shall be located within 500 feet walking distance from all camping units or camping unit sites not provided with an individual sewer connection or scheduled camping unit wastewater storage tank pump out service. Camping unit sites provided with individual sewer connections or scheduled camping unit wastewater storage tank pump out service may be at greater distances from sanitary facilities. All toilet buildings shall provide separate facilities for males and females and shall be appropriately marked. All toilet buildings shall be properly screened with self-closing doors and be vented to the roof. Structures built to house toilets, lavatories and showers shall be constructed of smooth non-absorbent easily cleanable materials and shall be kept clean and sanitary at all times. Separate compartments shall be provided for each toilet and shower. Unisex shower compartments may be utilized only if they are not located within public toilet areas. Each female toilet room shall be provided with a receptacle for sanitary napkins. The receptacle shall be of durable, non-absorbent, and readily cleanable material and shall be provided with a lid. Privies, chemical toilets or other non-flush toilets, and portable lavatories may be used in family campgrounds when approved by the local director of health. The local director of health shall approve methods of disposal of domestic sewage including gray water at primitive and semi-primitive campgrounds.

(2) Number of Sanitary Fixtures. Sanitary fixtures shall be provided for all family campgrounds except at primitive or semi-primitive campgrounds in accordance with the following minimum criteria.

Camping	Flush Toilets		Urinals	Lavatories		Showers
Unit Sites	Men Women		Men	Men Women		Men Women
0 - 25	1	1	1	1	1	1	1
26 - 50	2	3	1	2	2	2	2
51 - 75	3	4	2	3	3	3	3
76 - 100	4	5	2	4	4	4	4

For family campgrounds with more than 100 camping unit sites, additional toilets, urinals, lavatories and showers shall be provided for men and women at the ratio of 1 each for every additional 30 camping unit sites or part thereof. For those family campgrounds that provide camping unit sites with individual sewer connections or scheduled camping unit wastewater storage tank pump out service, the minimum number of sanitary fixtures required beyond 50 camping unit sites shall be reduced by 1 for every 10 camping unit sites with those services to no lower than the minimum number of fixtures required for 50 camping unit sites.

(f) Subsurface Sewage Disposal.

(1) Subsurface Sewage Disposal at Family Campgrounds with Design Flows of 5,000 Gallons per Day or Less. All subsurface sewage disposal systems shall be installed in compliance with section 19-13-B103a to 19-13-B103f inclusive of the Regulations of Connecticut State Agencies. Plans for every new subsurface sewage disposal system, repair, alteration or extension of an existing subsurface sewage disposal system, including gray water disposal systems, shall be reviewed and approved by the local director of health. No subsurface sewage disposal system shall be installed unless the local director of health has issued an approval to construct nor shall the system be used unless a permit to discharge has been issued by the local director of health in accordance with section 19-13-B103e of the Regulations of Connecticut State Agencies. Each subsurface sewage disposal system shall be constructed by a person licensed pursuant to Chapter 393a of the Connecticut General Statutes.

(2) Subsurface Sewage Disposal at Family Campgrounds with Design Flows Greater than 5,000 Gallons per Day. On those properties where the sewage design flow exceeds 5,000 gallons per day, plan review, permits to construct, permits to discharge and approvals shall be obtained from the Department of Environmental Protection as required by section 22a-430 of the Connecticut General Statutes.

(g) Sanitary Disposal Station.

(1) General Requirements. In all family campgrounds except primitive and semi-primitive campgrounds, one sanitary disposal station shall be provided for each 150 camping unit sites that are not provided with individual sewer connections or scheduled pump out service for the camping unit wastewater storage tank. Each station shall be level, easily accessible from the service road, and shall provide easy entry and exit for recreational vehicles and recreational park trailers.

(2) Sanitary Disposal Station Requirements. Sanitary disposal stations shall be located a minimum of 50 feet from camping unit sites. Each sanitary disposal station shall have a concrete slab with a 4-inch center drain inlet located so as to be on the roadside (left) of the recreational vehicle or recreational park trailer. The drain shall be equipped with self-closing foot-operated hatch of approved material with a tight fitting cover. The drain shall be properly connected to a septic tank or non-discharging holding tank. The slab shall be not less than 3 feet by 3 feet and at least 3½ inches thick and properly reinforced, trowelled smooth and sloped from each side toward the center drain. A water tap with suitable hose and appurtenances shall be provided at the sanitary disposal station for periodic cleanup of the area. A reduced pressure principal backflow preventer (RPD) shall be installed on the water supply line to this tap. Each RPD shall be tested annually by a distribution system backflow preventer operator certified pursuant to section 25-32-11(e) of the Regulations of Connecticut State Agencies. The owner shall promptly restore any malfunctioning RPD to proper operating condition. Adjacent to the water tap located at the sanitary disposal station, a sign of durable material not less than 24 inches by 24 inches in size shall be posted and inscribed thereon in clearly legible letters on a contrasting background shall be: "DANGER- NOT TO BE USED FOR DRINKING OR DOMESTIC PURPOSES".

(3) Sanitary Disposal Station Holding Tanks. Watertight non-discharging holding tanks may be installed for the temporary storage of camping unit wastewater dumped at the sanitary disposal station. Such holding tanks shall be equipped with high level alarms or indicators and have an access manhole extended to grade. The local director of health and the department shall approve installation of sanitary disposal station holding tanks. Wastewater from sanitary disposal station holding tanks shall be pumped and disposed of by individuals licensed pursuant to Chapter 393a of the Connecticut General Statutes.

(4) Mobile Pump Out Services. Family campgrounds may provide mobile pump out services for camping unit wastewater storage tanks for camping unit sites not served by individual sewer connections. The wastewater collected by the mobile pump out unit must be disposed of at the sanitary disposal station. Mobile pump out units and equipment shall be maintained in a clean and sanitary condition. Water used for rinsing mobile pump out equipment shall be considered wastewater and shall be disposed of in a sanitary manner. Accidental spillage of camping unit storage tank wastewater shall be promptly removed or otherwise abated so as to prevent a nuisance or public health hazard.

(h) Food Service Establishments.

(1) Serving Food, Dispensing Machines. Food and beverages sold at family campgrounds shall be stored and dispensed in accordance with sections 19-13-B40 and 19-13-B42 of the Regulations of Connecticut State Agencies. Food or beverage vending machine operation shall conform to the requirements of section 19-13-B52 of the Regulations of Connecticut State Agencies.

(i) General Sanitation.

(1) Refuse. The storage, collection and disposal of refuse at family campgrounds shall be such as to create no health hazards, rodent harborage, insect breeding, odors, wild animal attractions, unsightliness or other nuisance conditions. An adequate number of fly tight metal or heavy plastic containers shall be provided and conspicuously located to facilitate refuse storage and disposal.

Such containers shall be kept covered at all times. Final disposal of refuse shall be in an approved manner and location in compliance with local and state regulations.

(2) Insects, Rodents, Wild Animals. Grounds, buildings and structures at family campgrounds shall be maintained free of and in such a manner to prevent infestation by rodents, breeding of flies, mosquitoes or other insects, or depredation by animals. The local director of health shall require control measures if any nuisance condition is observed.

(3) Camping Unit Site Drainage, General Site Protection. Each camping unit site shall be selected, arranged and improved in such a manner as to promote proper drainage and eliminate flooding and mosquito breeding areas. Poison ivy and other noxious plants shall be removed from the camping unit site. No safety hazard or nuisance condition shall be allowed to remain on all camping unit sites.

(Adopted effective December 27, 2005; Amended March 17, 2014)