Sec.19a-2a-9. Long term care data system

(a) General nature and purpose

(1) Location. The long term care data system is located at:

(A) 150 Washington Street, Hartford, Connecticut; and

(B) the State Data Center, 340 Capital Avenue, Hartford, Connecticut.

(2) Format. The data system is maintained in both automated and manual forms.

(3) Purpose. The purpose is to provide technical and analytical support for:

(A) health program development;

(B) policy analysis; and

(C) program evaluation.

(4) Official responsible. The director of health research data analysis is located at 150 Washington Street, Hartford, Connecticut, and is the official responsible for the long term care data system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the long term care data system is routinely obtained from:

(A) nursing homes; and

(B) the Connecticut State Department of Social Services.

(6) Legal authority. The legal authority for the long term care data system is regulations of Connecticut State Agencies, sections 19-6a-2, and 19-13-D8t(f) (3) (H).

(b) Categories

(1) The categories of personal data maintained in the long term care data system include, but are not necessarily limited to:

(A) name of nursing home resident;

(B) social security number;

(C) sex;

(D) year of birth;

(E) race;

(F) diagnosis and functional status;

(G) admission and discharge dates; and

(H) source of payment, medicaid number.

(2) The category of other data in the long term care data system is original town of residence.

(3) The category of people on whom records are maintained is nursing home residents.

(c) Uses

(1) Routine uses

(A) Users. The long term care data system is used by:

(i) the Connecticut State Office of Policy and Management; and

(ii) individuals or groups conducting research in long term health care.

(B) Purpose. The long term care data system is used for:

(i) health planning; and

(ii) program development and evaluation.

(2) Retention. Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedule as approved by the Public Records Administrator as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.

(Adopted effective August 24, 1995)