Sec.19a-2a-3. Children with special health care needs system

(a) General nature and purpose

(1) Location. The children with special health care needs system is located at 999 Asylum Avenue, Hartford, Connecticut.

(2) Format. Personal data on children with special health care needs is stored in manual form.

(3) Purpose. The purpose of the special health care needs system is to provide the program personnel with data regarding the children who receive service.

(4) Official responsible. The director of child and adolescent health division of the department is located at 999 Asylum Avenue, Hartford, CT and is responsible for the children with special health care needs system. Requests for disclosure or amendment of the records in the system should be directed to this official.

(5) Routine sources. Personal data in the children with special health care needs system are received from:

(A) the referring person or agency;

(B) the family of the child; and

(C) providers of service to the child.

(6) Legal authority. The legal authority for the children with special health care needs system is Connecticut General Statutes, Sections 19a-48 through 19a-55, 19a-59, and 19a-61.

(b) Categories

(1) The categories of personal data maintained in the children with special health care needs system include, but are not necessarily limited to:

(A) name of child;

(B) names of parents or guardians and siblings;

(C) address of child;

(D) birthdate of child;

(E) race of child;

(F) sex of child;

(G) family income;

(H) employers of parents or guardians;

(I) family medical insurance information;

(J) medical information regarding the child; and

(K) information regarding services provided for the child, including amount paid on fee-for-service care.

(2) There are no categories of other data maintained in the special health care needs system.

(3) Records are maintained on children referred to the program for services.

(c) Uses

(1) Routine uses

(A) Users. The children with special health care needs system is used by program staff.

(B) Purpose. The children with special health care needs system is used to:

(i) determine eligibility,

(ii) provide case management services, and

(iii) prepare statistical reports.

(2) Retention. Records for each personal data system are maintained in accordance with schedules prepared by the Connecticut State Library, Department of Public Records Administration and records retention schedule as approved by the Public Records Administrator as authorized by section 11-8a of the Connecticut General Statutes. Retention schedules shall be maintained on file at the office of the official responsible for the data system and may be examined during normal business hours.

(Adopted effective August 24, 1995)