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Regulations of Connecticut State Agencies (Last Updated: June 14,2023) |
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Title27 Armed Forces and Veterans |
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SubTitle27-39-1_27-39-15. Rental of Armories |
| Sec. 27-39-1. Armory rentals |
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Latest version.
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(a) Utilization by the military is the primary mission of all armories and military installations. No rental will be authorized which conflicts with this mission. (b) Rental of armories will only be permitted when there is no interference with military activities as approved by the Officer In Charge of the armory/military installation. Revenue derived from such rentals will be forwarded in the form of a certified or cashier's check made payable to the "Treasurer, State of Connecticut," to the Property Administration Office, along with the rental application and insurance certificate. (c) The Adjutant General of the State of Connecticut will appoint, on orders, an "Officer In Charge (OIC)" and a "Deputy Officer in Charge (DOIC)." It shall be the responsibility of the OIC/DOIC to administer rentals within their respective armories in accordance with provisions set forth in this regulation. (d) Rental requests which conflict with federal, state or local laws will not be accepted. (e) In the event that there is a question as to the propriety of a requested rental, the OIC will refer the rental to the Property Administration Office for guidance and final determination. (f) The Military Department may refuse a rental request from a prospective lessee/ organization if such activity may constitute a threat to National Security, the security of an armory/military installation, or if the requesting party, organization, or event has a history of civil disorder. (g) The Military Department may refuse a rental request if a previous experience with the requesting individual or organization, or with an activity resulted in a breach of law and order or damage to the armory/military installation. (h) Any request for deviation from the prescribed rental rates will be directed to the Property Administration Office. No special or reduced rental rates will be granted without written authorization from the Adjutant General based on recommendations from the Property Administration Office. |
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(Effective April 26, 1993) |
| Sec. 27-39-2. Application for use of national guard armories/military installations |
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(a) A formal written request will be made to the OIC, by the lessee, no less than sixty (60) days prior to the proposed starting date of the activity. (b) This sixty (60) day time requirement for the formal letter may be waived by the OIC when circumstances occur beyond the control of the prospective lessee. (c) Documents are to arrive in the Property Administration Office no later than thirty (30) days prior to the start of the rental event. (1) MDCT 4-2 (Application for Lease for Use of Armory), (Exhibit 1). The OIC or his designee, will fill out the Rental Application and will compute the total rental fees based upon the rates applicable to that Armory. (2) The OIC will indicate whether the Maintainer wishes to be paid directly by cash payment or by payroll. (A) If the Maintainer chooses to be compensated by cash payment, such payment shall be made directly to him/her by the Lessee. Maintainers compensated in this manner shall not be considered employees of the State of Connecticut for the purposes of obtaining Workers' Compensation or other employee benefits in the event of injury while so occupied. It shall be the responsibility of the OIC to advise the Maintainer of this situation prior to requesting by which method the Maintainer wishes to be paid. (B) If the Maintainer chooses to be compensated through the payroll, the OIC shall promptly notify the Lessee that he/she will be billed by the State Military Department for services rendered at the appropriate salary rate including all applicable fringe benefits. (3) The prospective lessee must comply with insurance requirements in accordance with Section 27-39-10. (4) All rental fees are to be paid with a certified or cashier's check payable to the "Treasurer, State of Connecticut." (5) If alcoholic beverages of any type are to be sold, the lessee will submit in writing, his request for such activity to the OIC. If approved, it shall be the responsibility of the lessee to obtain all permits as required by the State Liquor Commission. (6) It shall be the lessee's responsibility to obtain a letter from the local fire marshal, prior to the event, attesting that all State fire code requirements have been adhered to. (7) It shall be the lessee's responsibility to obtain a letter from the local police, prior to the event, attesting that all parking and local public safety ordinances have been adhered to. (8) It shall be the lessee's responsibility to obtain local Health Department permits if food is to be sold. (9) It shall be the lessee's responsibility to comply with the Armory Trash Recycling Program. (10) It shall be the lessee's responsibility to comply with all Federal, state and local requirements in accordance with Section 27-39-11. (11) MDCT 4-2A (Post Rental Form), (Exhibit 2). The OIC or his designee will fill out and forward this form to the Property Administration Office within 15 days after the rental. It will reflect all fees charged and will be signed by the OIC and the lessee. |
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(Effective April 26, 1993) |
| Sec. 27-39-3. Specialized rentals only available when armory/military installation is not in use by the national guard |
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(a) Utilization by agricultural and other associations receiving State aid shall be authorized for exhibition purposes at a cost not exceeding the actual maintenance cost. However, if admission is charged, then the rental requirements of these regulations will be adhered to in accordance with Section 27-39-2. (b) When not in use by the National Guard, Federal and state agencies may utilize an armory for examinations, group instruction or physical education programs when no admission is charged. (c) When not in use by the National Guard, the Adjutant General may allow use of any state armory, without a rental charge, for any of the activities identified below. If held after the Maintainer's work day, or excessive cleanup is required, the Maintainer will be reimbursed at an hourly rate. (1) Any public or private nonprofit elementary or secondary school or any regional community college in the state system of community colleges for purposes of athletic events in which no admission is charged. (2) The American National Red Cross for purposes of blood supply programs. (d) In all cases of specialized rentals, an Application for Use (MDCT 4-2) will be executed. Maintenance costs, if applicable will be paid and the Military Department will be provided an insurance policy rider in accordance with Section 27-39-10 unless the using organization is covered by an existing state policy. |
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(Effective April 26, 1993) |
| Sec. 27-39-4. Use of unit rooms and areas |
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(a) Authority to use rooms and areas assigned to a unit within an armory is delegated to the OIC. However, he will coordinate with respective unit commanders responsible for the area and/or room. (b) Once there is a mutual understanding between the OIC, Unit Commander and lessee, the rental fee, insurance and maintenance charge will be resolved. Once a rental fee is agreed upon, a certified or cashier's check, made payable to the "Treasurer, State of Connecticut," will be forwarded with the rental application. (c) The OIC and Unit Commander will insure that such use of the room(s) or area will not reflect adversely on the National Guard and the Military Department of the State of Connecticut. |
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(Effective April 26, 1993) |
| Sec. 27-39-5. Rental conference |
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A rental conference will be arranged by the lessee with the OIC, or his designated representative, no later than sixty (60) days prior to the activity or thirty (30) days if approved by the Property Administration Office in accordance with Section 27-39-2 (b) of these regulations. At this conference, the lease agreement (MDCT 4-2) and a signed letter of agreement will be executed. Signed copies of the MDCT 4-2, will be forwarded to the Property Administration Office, along with other documents in accordance with Section 27-39-2 (c). |
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(Effective April 26, 1993) |
| Sec. 27-39-6. Armory daily rental fees |
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(a) Rental fees are identified in Appendix A. The military rate is charged for setting up and taking down, plus military sponsored events when an admission is charged. (b) In addition to the above rental fees, the lessee shall pay all such maintenance and operational costs relating to setup and take down, as well as those relating to janitorial services and security. (c) The Military Department reserves the right to require a nonrefundable deposit of $100.00 from a prospective lessee when it appears that more than one party is interested in renting the Armory on the same day. The OIC will request permission for such action from the Property Administrator and will forward the check to the Property Administration Office. This amount will be applied toward the rental fees when the actual rental contract is executed. (d) Pay rates for services of Military Department personnel are identified in Appendix A. (e) Armory rental fees may be reviewed and adjusted as required by the Adjutant General, based upon recommendations from the Property Administration Office. |
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(Effective April 26, 1993) |
| Sec. 27-39-7. Hourly rates |
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(a) Hourly usage rates are based upon cost of utilities, services and supplies. Certified or cashier's checks, as with all rentals, are made payable to the "Treasurer, State of Connecticut." (b) Requirements and application procedures will be adhered to in accordance with Section 27-39-2. (c) If such hourly usage requires Military Department personnel to remain after normal working hours, the lessee shall arrange for payment of such services to the individual involved, at a rate not to exceed time and a half of the individual's hourly rate. The custodial individual may be a State Maintainer or National Guard personnel. The OIC will determine which person will be assigned. (d) The OIC will determine if hourly rental is in order as opposed to daily rate in accordance with Section 27-39-6. (e) The present hourly rental rates are identified in Appendix A. Such rates may be reviewed and adjusted as required by the Adjutant General, based upon recommendations from the Property Administration Office. |
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(Effective April 26, 1993) |
| Sec. 27-39-8. Utilities (Electricity, water, propane and natural gas) |
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Where special meters are available for the respective utility, the lessee will be so billed. A separate certified or cashier's check should be made payable to the "Treasurer, State of Connecticut." |
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(Effective April 26, 1993) |
| Sec. 27-39-9. Armory maximum capacity |
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Maximum armory capacities are identified in Exhibit 3 and are based upon the occupant load permitted by state fire regulations (Chapter 9-1.7.1). |
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(Effective April 26, 1993) |
| Sec. 27-39-10. Insurance |
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(a) The lessee will submit to the Property Administration Office a properly executed Certificate of Insurance in the specified amount of coverage required to protect the State Military Department against any and all claims and liabilities arising as a result of usage, rental or lease of an armory. (b) The period of insurance coverage shall include setup and take down periods, as well as the actual days of the activity or operation. Coverage will be on a 24 hour basis. The specific beginning hour will be arrived at by agreement between the OIC and the lessee and will be indicated on the back of the MDCT 4-2. (c) The Certificate of Insurance shall include a special provision naming the "Military Department, State of Connecticut, its employees, servants, and agents" as additional insured. (d) The minimum limits of the required insurance coverage by the lessee for all rentals is: Bodily injury; each person $500,000, each occurrence $1,000,000 and property damage $1,000,000. If the nature of the activity indicates an increase in any or all of these limits, the OIC is authorized to implement such action with the approval of the Property Administration Office. Copy of the agreement will be forwarded to the Property Administration Office. (e) A rental which would in any way invalidate the existing insurance carried by the State will not be considered. (f) The lessee shall be advised that insurance carried by the State, as identified in subsection (d) above, is for the State's protection only. |
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(Effective April 26, 1993) |
| Sec. 27-39-11. Federal, state and local permits and licenses |
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(a) It shall be the responsibility of the lessee to obtain all permits and licenses required by the various regulatory agencies at the Federal, state and local echelons of government. The OIC or his designated representative will advise the lessee of this responsibility during the rental conference. Any fines, fees or penalties assessed by such regulatory agencies for failure to comply with existing permit or license requirements shall be chargeable solely to the lessee. (b) Written objections to the rental or to the lessee shall be forwarded to the Property Administration Office. The Adjutant General shall then appoint a Review Board who will conduct an informal hearing and make its recommendation to the Adjutant General for a final determination. Whenever possible, the Review Board shall consist of three individuals, including the facility's OIC, DOIC or his/her designated representative, the Staff Judge Advocate, and a representative from the State Military Department of suitable temperament and experience to be appointed by the Adjutant General. |
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(Effective April 26, 1993) |
| Sec. 27-39-12. State fire marshal jurisdiction |
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(a) The Public Safety Commissioner is, by law, the State Fire Marshal. Directives issued by him, pertaining to the State Fire Safety Code, will apply to all armories and installations. (b) In cities and towns where the local Fire Marshal assumes any degree of jurisdictional responsibility in the issuance of a clearance for rental, such action is to be viewed as a cooperative effort. However, the OIC will assure that such clearance has the concurrence of the State Fire Marshal. |
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(Effective April 26, 1993) |
| Sec. 27-39-13. Public address system |
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In armories where a public address system is not available in the drill shed, the lessee will be required to have a temporary one installed which will be adequate for the use of emergency evacuation. Portable address systems of the self-contained, hand-carried type are not adequate for this purpose. |
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(Effective April 26, 1993) |
| Sec. 27-39-14. Storage of property |
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(a) Storage or delivery of equipment or other property in connection with a rental of over one day prior to the scheduled setup date is prohibited unless authorized in advance by the OIC. (b) When two or more lessees agree to continued use of decorations or equipment, these may remain in place provided they do not interfere with the National Guard operation. The agreement will be in writing and forwarded to the Property Administration Office, accompanied by a copy of an insurance certificate covering the time frame when the decoration or equipment is in a dormant status. The terms of this agreement will detail the responsibility for the ultimate removal of the decoration or equipment. |
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(Effective April 26, 1993) |
| Sec. 27-39-15. Monthly usage |
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A monthly usage report completed by the OIC will be submitted to the Property Administration Office to arrive by the 10th of the following month. The report will contain all usage of the facilities, including rentals. The report serves as a crossreference for armory rentals. (See Exhibit 4) |
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(Effective April 26, 1993) |
| Appendix A. |