Sec.10-293-51. Other provisions

(a) If the board requests personal data from any other state agency, it shall have the independent obligation to insure that the personal data is properly maintained.

(b) Only board employees who have a specific need to review personal data records for lawful purposes of the board will have access to such records under the Personal Data Act.

(c) The board will keep a written up-to-date list of individuals entitled to access to each of the board's personal data systems.

(d) When an individual is asked to supply personal data to the board, the board shall disclose to that individual, upon request:

(1) the name of the board and the division within the board requesting the personal data;

(2) the legal authority under which the board is empowered to collect and maintain the personal data;

(3) the individual's rights pertaining to such records under the Personal Data Act and board regulations;

(4) the known consequences arising from supplying or refusing to supply the requested information; and

(5) the proposed use to be made of the requested personal data.

(Effective July 28, 1988)