Sec.10-293-36. Personnel records

The following information concerns the board's maintenance and use of records pertaining to the board's personnel:

(1) Name: Board of Education and Services for the Blind Personnel File.

(2) Type: Personnel records are maintained in both automated and manual form.

(3) Purpose: Personnel records are maintained for the purpose of providing a history of payroll, budgeting, evaluation, discipline, health, employment qualifications and any other information necessary for the conduct of the board's personnel and employee related functions.

(4) Source of Data: Routine sources of information contained in personnel records may include the employee, previous employers of the employee, references provided by applicants, the employee's supervisor, attendance sheets, contracts, the Comptroller's Office, Department of Administrative Services, Division of Personnel and Labor Relations and state insurance carriers.

(5) Legal Authority: Personal data in personnel records are collected, maintained and used under authority of the State Personnel Act, Connecticut General Statutes, Section 5-193 et seq.

(6) Categories of Personal Data: Categories of personal data maintained in personnel records may include:

(A) financial information such as longevity payments, compensation plan, payroll and deductions; and

(B) employment information such as starting date, attendance information, vacation, sick and personal leave days accrued and used, title of position, and performance appraisal.

(7) Categories of other Data: include name, address, employee number, social security number, date of birth, designation of status as veteran, racial/ethnic designation and designation if handicapped.

(8) Category of Person: personnel records are maintained on all classified and unclassified employees of the board and on applicants for employment.

(9) Use of Records: Records in the Board of Education and Services for the Blind Personnel File are used by persons identified in subsection 10-293-50 (a) (1) of these regulations to:

(A) plan payroll and calculate budget;

(B) process promotions, reclassifications, transfers to another state agency and retirement; and

(C) assist in evaluation performance and other personnel functions.

(10) Retention Schedule: Financial records are retained until audited or three (3) years, whichever is later unless otherwise specified except that other state service records must be maintained for fifty-five (55) years.

(Effective July 28, 1988)