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 Regulations of Connecticut State Agencies (Last Updated: June 14,2023)
 Title5 State Employees
 SubTitle5-141c-1_5-141c-11. Reimbursement of State Employees for Expenses Incurred in the Performance of Their Duties

  Sec.5-141c-4. Reimbursable expenses — travel  

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  • (a) Reimbursable expenses — Travel by air, rail or bus

    (1) All travel arrangements shall be made in advance in accordance with policies issued by the Office of the State Comptroller and Commissioner of Administrative Services or the Commissioner's designee. All travel shall only be authorized at the lowest reasonable rate as determined by the Commissioner of Administrative Services or the Commissioner's Designee.

    (2) Unused tickets or portions thereof, shall be returned immediately to the employee's agency for possible credit or reuse. The employee's agency shall be responsible for payment of all tickets returned for which there is a penalty or for non-refundable tickets.

    (3) Additional costs incurred for the personal convenience of the employee shall be the responsibility of the employee.

    (b) Reimbursable expenses — Travel by state vehicle

    (1) Use of state-owned vehicles may be authorized by the agency head in accordance with policies issued by the Commissioner of Administrative Services or the Commissioner's designee.

    (2) Parking charges and toll charges incurred in the use of state-owned vehicles are reimbursable.

    (c) Reimbursable expenses — Travel by non-state vehicle

    (1) Use of privately owned vehicles may be authorized by the agency head in accordance with policies issued by the Commissioner of Administrative Services or the Commissioner's designee.

    (2) Mileage reimbursement shall be at the prevailing rate authorized by the Commissioner of Administrative Services with the approval of the Secretary of the Office of Policy and Management, or as specified in the applicable statute or collective bargaining agreement. Before mileage is reimbursed, proof of insurance with the limits required by the state shall be on file in the business office of the employee's agency.

    (3) Parking charges and toll charges incurred in the use of a privately owned vehicle are reimbursable.

    (4) Charges for road service, repairs, towage and other similar expenses are not reimbursable.

    (5) All vehicle rentals shall be approved by the agency head and made in accordance with the policies issued by the the Commissioner of Administrative Services or the Commissioner's designee.

(Effective November 16, 1982; Amended March 9, 1998; Amended November 12, 2008)