Sec.3-11-32. Uses to be made of the personal data

(a) Personnel Records

(1) Personnel records are routinely used for evaluating the qualifications of employment applicants, for processing promotions, reclassifications, transfers to another agency, retirements, and other personnel actions, and for evaluating the work performance of employees of the Office of the Treasurer. Users include the Personnel Administrator and other state officers and employees with responsibility for evaluating the work performance of employees of the agency, and others where permitted or required by law.

(2) The Office of the Treasurer retains personnel records according to guidelines published by the Public Records Administrator, Connecticut State Library.

(b) Second Injury Fund Records

(1) Second Injury Fund records are used by the Treasurer to fulfill his statutory duties as Custodian of the Second Injury Fund under the provisions of the Workers' Compensation Act including but not limited to:

(A) For processing the payment of compensation claims under the Second Injury Fund statutes.

(B) For use by the Attorney General's Office in representing the Second Injury Fund in legal proceedings, and informal and formal hearings before the Workers' Compensation Commission.

(C) For the collection of monies due the Second Injury Fund by employers on whose behalf payment of compensation was made.

(D) For the purpose of making assessments on employers and insurance carriers acting on behalf of employers to finance the operations of the Second Injury Fund.

(E) For the investigation of fraudulent claims made against the Second Injury Fund. Users include the Assistant Treasurer and employees of the Second Injury Fund who assist the Treasurer in his role as custodian of the Second Injury Fund, employees of the Attorney General's Office who act as the Second Injury Fund's legal representative, and others permitted by law.

(2) The Office of the Treasurer, Second Injury Fund division, keeps a permanent record of all files created pursuant to the Connecticut General Statutes, Chapter 568, the Worker's Compensation Act, Sec. 275 et seq. All Second Injury Fund records are maintained according to the guidelines published by the Public Records Administrator, Connecticut State Library.

(c) Investment Portfolio Manager Records

(1) Investment portfolio manager records are used by the Treasurer in the process of evaluating applicants seeking positions as investment portfolio managers. Users include the Chief Investment Officer and employees in the Pension Funds Management Division who assist the Treasurer in selecting investment portfolio managers and others where permitted or required by law.

(2) The Office of the Treasurer retains investment portfolio manager records according to guidelines published by the Public Records Administrator, Connecticut State Library.

(d) Unclaimed Property Records

(1) Unclaimed property records are used by the Treasurer to fulfill his statutory duties under the Unclaimed Property Law including but not limited to:

(A) Annual publication of notice of property presumed abandoned and transferred to the Treasurer in the previous year;

(B) Formal escheat proceedings;

(C) Evaluation of claims filed for recovery of abandoned property; and

(D) Examination of holders of abandoned property. Users include the Unclaimed Property Administrator and employees in the Unclaimed Property Unit who assist the Treasurer in fulfilling the above duties, and others where permitted or required by law.

(2) The Office of the Treasurer keeps a permanent record of all holder reports filed pursuant to Conn. Gen. Stat. § 3-65a, and retains all other unclaimed property records according to guidelines published by the Public Records Administrator, Connecticut State Library.

(e) When an individual is asked to supply personal data to the Office of the Treasurer the agency shall disclose to that individual, upon request:

(1) The name of the Agency and division within the Agency requesting the personal data;

(2) The legal authority under which the Office of the Treasurer is empowered to collect and maintain the personal data;

(3) The individual's rights pertaining to such records under the Personal Data Act and agency regulations;

(4) The known consequences arising from supplying or refusing to supply the requested personal data;

(5) The proposed use to be made of the requested personal data.

(Effective December 28, 1993; Amended September 13, 2016)