Sec.23-4-11. Rental fees

Rental fees for events will be in effect until December 31, 2006. Starting in January 2007 and every three years thereafter, rental rates will be evaluated by the Commissioner. Based on the Consumer Price Index (CPI) of the previous 3 year period and rates at similar facilities within the southeastern and western Connecticut regions, the fees will be adjusted to reflect the current market. At no time will the rates increase by more than 3.3% in a given year or 10% for the next 3 year period. The fees will be rounded to the nearest $50 increment. Rental fees shall be charged as follows:

(a) The Mansion:

(1) First floor and bride's room and south courtyard tent for an event scheduled to last up to 7½ hours shall cost $4,200, provided that if the applicable contract between the Commissioner and renter provides for the event to last longer than 7½ hours, the rental fee shall include the $4,200 fee for the first 7½ hours plus $700 for each hour or fraction thereof thereafter until the scheduled end of the event.

(2) First floor, south courtyard tent, Amphitheatre, or Pergola, for an event scheduled on Tuesday, Wednesday, or Thursday to last for up to 6½ hours and scheduled to end no later than 11:00 p.m. shall cost $3,100.

(3) For each hour or fraction thereof beyond the time an event is scheduled the renter shall pay an additional fee of $1,000. Additionally, the Commissioner may be entitled to any damages or other amounts by virtue of the renter's failure, or that of his guests or contractors, to vacate the rented premises by the scheduled end of the event.

(b) The Amphitheatre:

(1) For every unit of two hours or fraction thereof the cost shall be $300, provided that if the Amphitheatre is used during an event for which the Mansion has been rented, there is no rental fee for the first two hours of such use.

(2) For each hour or fraction thereof beyond the time an event is scheduled to last and in addition to any damages or other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure, or that of his guests or contractors, to vacate the rented premises by the scheduled end of the event, an additional cost of $350 shall be assessed.

(c) The Pergola:

(1) The Pergola may be rented only in conjunction with an event at the Mansion and then only for a period of no longer than two hours beginning at the scheduled commencement of such event.

(2) For an event scheduled to last up to two hours the cost shall be $400.

(3) For each hour or fraction thereof beyond two hours; any damages or other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure, or that of his guests or contractors, to vacate the Pergola by the scheduled end of the event, an additional amount of $400 shall be assessed.

(d) Individual Rooms:

(1) Music Room: For an event scheduled to last up to four hours, the fee shall be $450, provided that if the applicable contract between the Commissioner and renter provides that the event will last longer than four hours, the rental fee shall be the applicable amount plus, for each hour or fraction thereof beyond four hours until the scheduled end of the event, $110.

(2) Dining Room: For an event scheduled to last up to four hours, the fee shall be $350; provided that if the applicable contract between the Commissioner and renter provides that the event will last longer than four hours, the rental fee shall be the applicable amount plus, for each hour or fraction thereof beyond four hours until the scheduled end of the event, $80.

(3) Breakfast Room: For an event scheduled to last up to four hours, the fee shall be $300, provided that if the applicable contract between the Commissioner and renter provides that the event will last longer than four hours, the rental fee shall be the applicable amount plus, for each hour or fraction thereof beyond four hours until the scheduled end of the event, $70.

(4) For each hour or fraction thereof beyond the time an event is scheduled to last, a further fee of $500 shall be assessed. This amount is in addition to any damages or other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure, or that of his guests or contractors, to vacate the rented premises by the scheduled end of the event, $500.

(e) The Pavilion:

(1) For an event of 250 people or less scheduled to last up to 7½ hours, the fee shall be $2,400, provided that if the applicable contract between the Commissioner and renter provides that the event will last more than 7½ hours, the rental fee shall be the applicable sum plus $575 for each hour or fraction thereof until the scheduled end of the event.

(2) For an event of over 250 people scheduled to last up to 7½ hours, the fee shall be $3,800, provided that if the applicable contract between the Commissioner and renter states that the event will last more than 7½ hours, the rental fee shall be the initial sum plus $675 for each hour or fraction thereof until the scheduled end of the event.

(3) For each hour or fraction thereof beyond the time an event is scheduled to last: In addition to any damages and other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure, or that of his guests or contractors, to vacate the rented premises by the scheduled end of the event, an additional $750 fee shall be applicable.

(f) The Fort:

(1) The courtyard of the Fort and the Rampart may only be rented in conjunction with an event on the South Lawn, the Conference Center or the FT Visitor Center for a maximum of 2 hours. A fee of $1,320 shall be applicable, however, if the contract between the Commissioner and renter provides that the event will last more than 2 hours, the rental fee shall be the initial fee plus for each hour or fraction of an hour thereafter until the scheduled end of the event, an additional $650. Under no circumstances shall the Fort be rented for more than 4 hours.

(2) The South Lawn may be rented for an event scheduled to last up to 7½ hours for a fee of $3,300. If the applicable contract between the Commissioner and renter provided that the event last more than 7½ hours, the rental fee shall be the initial sum plus $650 for each hour or fraction thereof until the scheduled end of the event.

(i) The renter is responsible for providing sanitary facilities for the event; the quantity and location of the units shall be coordinated with the park supervisor.

(3) The fee for the Conference Center for an event scheduled to last no more that 4 hours, for a non-profit organization that is eligible for or complies with section 501(C)(3) of the Internal Revenue Code, shall be $110. The fee for an individual, a for-profit organization or company for an event scheduled to last no more than 4 hours shall be $550. The rental fee for each hour or fraction thereof beyond the time an event is scheduled to last shall be the original fee plus $140 for each hour or fraction thereof until the scheduled end of the event. No alcohol shall be served. A guided tour of the Fort with the rental is an additional $110.

(4) The fee at the FT Visitor Center for an event scheduled to last no more than 4 hours is $1,100. A guided tour of the fort with the rental is an additional $275. In addition to any damages and other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure, or that of his guests or contractors, to vacate the premises by the scheduled end of the event, for each hour or fraction thereof beyond the time an event is scheduled to last an additional fee of $575 shall be assessed.

(g) GC Visitors' Center:

(1) The rental for the GC Visitors' Center for an event scheduled to last no more than 4 hours is $1,600. For each hour or fraction thereof until the scheduled end of the event, an additional fee of $400 shall be assessed.

(2) The fee for the GC Visitors' Center for an event scheduled to last no more than 4 hours on a weekday morning for a non-profit organization, which is eligible for or complies with section 501(C)(3) of the Internal Revenue Code, is $300. The fee for an individual, a for-profit organization or company for an event scheduled to last no more than 4 hours is $550. For each hour or fraction thereof until the scheduled end of the event, a fee of $140 shall be assessed. The group is responsible for set-up and cleaning. No alcohol shall be served.

(3) The terrace is available for one-half (1/2) hour for ceremonies. The fee for use of the terrace is $225.

(4) In addition to any damages and other amounts to which the Commissioner may lawfully be entitled by virtue of the renter's failure or that of his guests or contractors to vacate the rented premises by the scheduled end of the event, a fee of $500 shall be assessed.

(h) PM Pavilion:

(1) The fee to rent the Pavilion for an event scheduled to last no more than 4 hours, for a non-profit organization, that is eligible for or complies with section 501(C)(3) of the Internal Revenue Code, is $110. The fee for an individual, a for-profit organization or company for an event scheduled to last no more than 4 hours is $550. The rental fee shall be applicable plus for each hour or fraction thereof until the scheduled end of the event, a fee of $140 shall be assessed.

(i) A person shall not be deemed eligible under section 23-26 of the general statutes to rent the premises without fee with respect to any event, including, but not limited to, a fundraiser or a garden sale, when such person sponsors or collaborates on the planning of the event with a person that is not so eligible.

(Adopted effective July 26, 1999; Amended June 29, 2007)