Sec.14-275c-39. Required records

(a) For all school buses or STVs owned, leased and/or operated for thirty (30) calendar days or more, the carrier shall keep and maintain the following written records with respect to each vehicle:

(1) Identification of the vehicle including registration number, company number, vehicle identification number, year of manufacture and tire size. If the vehicle is not owned by the carrier, the carrier shall retain and have available all documents pertaining to its right to use and operate the vehicle, which documents shall identify ownership and other interests;

(2) Schedule of the nature and due date of the various inspection and maintenance operations;

(3) Record of all inspections, maintenance and repairs, including date, description, parts replaced and vehicle mileage in accordance with Section 14-275c-38 of the Regulations of Connecticut State Agencies. Such records shall be maintained in a format that is capable of being reviewed by the commissioner;

(4) Lubrication record including vehicle mileage; and

(5) Dates and results of tests conducted on pushout windows, emergency doors, emergency door marking lights, and all other vehicle lighting systems.

(b) All required records shall be available for inspection at the principal place of business in Connecticut of the carrier, and the carrier shall permit such inspection by the commissioner at any time during customary business hours. If the STVs owned and operated by the carrier are not located at the carrier's principal place of business, the carrier shall make records available for inspection at the central or primary location where the vehicles are parked or garaged, at the time of a scheduled vehicle or vehicles inspection.

(c) All required records shall be retained for a period of not less than two (2) years for each vehicle the carrier owns or operates. If the subject vehicle ceases to be owned and/or operated by the carrier, the carrier shall be responsible to transfer the records to any new owner or operator. Records may be discarded six (6) months after a vehicle is permanently removed from the road or its use as a school bus or STV is permanently discontinued.

(d) The commissioner may from time to time request in writing that the carrier provide to the department copies of the inspection, maintenance and repair records for a vehicle or vehicles required to be retained by the carrier. The carrier shall provide such documents to the department within fifteen (15) days of receipt of such request.

(Effective March 27, 1991; Amended June 28, 2010)