Sec.1-92-40b. Personal data, definitions

When used in sections 1-92-40b to 1-92-40h, inclusive, the following terms shall have the meanings herein specified, unless the context otherwise indicates.

(a) “Agency” means each state or municipal board, commission, department or officer, other than the legislature, courts, governor, lieutenant governor, attorney general or town or regional boards of education, which maintains a personal data system.

(b) “Attorney” means an attorney at law empowered by a person to assert the confidentiality of or right of access to personal data under chapter 55 of the Connecticut General Statutes.

(c) “Authorized representative” means a parent, or a guardian or conservator, other than an attorney, appointed to act on behalf of a person and empowered by such person to assert the confidentiality of or right of access to personal data under chapter 55 of the Connecticut General Statutes.

(d) “Automated personal data system” means a personal data system in which data is stored, in whole or part, in a computer or in computer accessible files.

(e) “Board” means the Citizen's Ethics Advisory Board.

(f) “Case file” means that compilation of personal data, in either manual or automated form, relating to a specific Office of State Ethics evaluation, preliminary investigation, advisory opinion, declaratory ruling or court case.

(g) “Computer accessible files” means any personal data which is stored on-line or off-line, which can be identified by use of electronic means, including but not limited to microfilm and microfilm devices, which includes but is not limited to magnetic tape, magnetic film, magnetic disks, magnetic drums, internal memory utilized by any processing device, including computers or telecommunications control units, punched cards, optically scannable paper or film.

(h) “Employment record” means that compilation of personal data, in either manual or automated form, which relates to the qualifications of employment applicants.

(i) “Maintain” means collect, maintain, use or disseminate.

(j) “Manual personal data system” means a personal data system other than an automated personal data system.

(k) “Person” means an individual of any age concerning whom personal data is maintained in a personal data system, or a person's attorney or authorized representative.

(l) “Personal data” means any information about a person's education, finances, medical or emotional condition or history, employment or business history, family or personal relationships, reputation or character which because of name, identifying number, mark or description can be readily associated with a particular person. “Personal data” shall not be construed to make available to a person any record described in section 1-210(b)(3) of the Connecticut General Statutes.

(m) “Personal data system” means a collection of records containing personal data.

(n) “Personnel file” means that compilation of personal data, in either manual or automated form, relating to an Office of State Ethics employee's employment and personnel activities, including, but not limited to, his or her performance, evaluation and payroll and other employment-related recordkeeping which is necessary for the conduct of the agency's business and which is kept and maintained by the agency's business office.

(o) “Record” means any collection of personal data, defined in subsection (l) of this section, which is collected, maintained or disseminated.

(p) “Categories of personal data” means the classifications of personal information set forth in section 4-190(9) of the Connecticut General Statutes.

(q) “Other data” means any information which because of name, identifying number, mark or description can be readily associated with a particular person.

(Effective November 1, 1989; Amended January 2, 2008; Amended May 11, 2023)